09 - Laserfiche WebLink

Staff provided a copy of the draft requirements to the current co-sponsored organizations, discussed their current residency percentages, and asked for their feedback. At the time of these conversations, four co-sponsored groups did not meet the 75 percent residency requirement. Groups were allowed to resubmit their updated rosters — removing duplicates, correcting mailing addresses, and confirming the accuracy of their information. After resubmitting, staff calculations still showed four of the co-sponsored groups fall below the 75 percent residency requirement (Attachment 3). Based on this, staff recommended a 65 percent residency rate to the Parks and Recreation Commission, allowing all current user groups to remain co-sponsored (some with modifications to their programming). RAGE girls' soccer and Ballistic United boys' soccer addressed the commission during public comment at the September 14, 2023, meeting, focusing their comments on two issues: noting their concerns about reducing the residency percent from 75 to 65 percent would create more co-sponsored groups to share limited field space and removing the option for no cost fields for co-sponsored groups. After receiving the presentation and comments from the public, the commissioners had the following feedback for staff: • Adjust the following statement to include the wording "...no or...": Make athletic fields available at no or low cost for the organization's program(s) • One commissioner commented that any fees charged to user groups be placed in an enterprise fund earmarked for park maintenance • One commissioner felt that they did not have enough data and wanted this item postponed. The commission voted 4-1 to recommend the revised requirements be adopted by the City Council with the inclusion of the wording "Make athletic fields available at no or low cost for the organization's program(s)." Staff contacted the co-sponsored groups following the Parks and Recreation Commission meeting to further discuss concerns and again discuss residency rates. During these discussions, it was determined that all co-sponsored groups could reach a 70 percent residency rate with some modifications to their programming. Based on these conversations, staff's recommendation to the City Council is for a 70 percent residency rates for all co-sponsored groups. This is greater than the 65 percent initially recommended by staff and the Parks and Recreation Commission, but less than the existing 75 percent residency rate, which would exclude existing co-sponsored groups, such that 70 percent is a good compromising solution. This percentage also allows Pleasanton to remain in the upper tier of residency percentages in the local area as shown in Attachment 4, which lists local Northern California cities and their residency rates for co-sponsorship status. Page 3 of 4