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Scope of Work Preparation of Plans,Specifications and Estimates Sunol Boulevard/I-680 Improvements Project August 21,2023 of a project management plan for the project. This project management plan defines the roles and responsibilities of team members including subconsultants and subcontractors, task scopes, budgets, schedules, communications, and project staff contact information. The project management plan is organized into the following main sections: (1) Project Initiation, (2) Planning, (3) Executing, (4) Controlling and monitoring, and (5) Closing. Task 1.1 Project Administration AECOM will supervise, coordinate and monitor planning and design for conformance with Caltrans' standards and policies. This will include contract administration; subcontract procurement & management; task, schedule & cost monitoring; management of the project management plan; and weekly staff coordination. AECOM will submit project deliverables to City and/or Caltrans for review. Task 1.2 Scheduling AECOM will prepare and maintain a detailed Critical Path Method (CPM) schedule for the project, in consultation with City and Caltrans. This will include a baseline schedule that will be referenced. The schedule will be submitted to the City and Caltrans and will be updated during the life of the project, typically once per month. Task 1.3 Agency/Subconsultant Coordination AECOM will coordinate with the design team, subconsultants and all involved agencies including, those shown below for timely flow of information. AECOM will prepare a Caltrans encroachment permit application for conducting design field activities for the City's signature. • City of Pleasanton (City) • Caltrans (offices, departments, divisions and groups as directed by Caltrans Project Development) • San Francisco Bay Regional Water Quality Control Board(RWQCB) • Private property owners and developers (AECOM to prepare draft materials as appropriate) • Affiliated utility companies within the project limits • Pacific Locomotive Association Task 1.4 Kick-Off, PDT And City Coordination Meetings Following Notice to Proceed, AECOM will conduct a Project Kick-Off meeting (Assume 2 meetings) with the City, Caltrans, and project stakeholders. Project scope, team organization, communication procedures, design schedule, critical activities, design data needs and project deliverables will be discussed. AECOM will conduct monthly Project Development Team (PDT) meetings (Assume 12 meetings). This will include preparation and submittal of agenda, preparation and submittal of Data Request Logs, and preparation of meeting minutes for each PDT Meeting, distribution of meeting minutes and development of action items list. The Page 7 of 42