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Scope of Work Preparation of Plans,Specifications and Estimates Sunol Boulevard/I-680 Improvements Project August 21,2023 agenda will be submitted at least one week prior to the meeting and the meeting minutes/action items will be submitted within two weeks after the meeting, allowing one week for comments to be received on the draft meeting minutes. Final meeting minutes will be prepared and distributed, incorporating any relevant comments received on the draft meeting minutes. AECOM will attend up to 8 coordination/project status meetings with the City. Task 1.5 Technical Meetings AECOM will attend meetings (assume 4 meetings) such as design coordination meetings, workshop meetings, utility meetings, comment review sessions, and safety review meetings with the City, Caltrans and other agencies to resolve issues. Meetings will be held during the performance of each task or as needed by AECOM, Caltrans, the City or other agencies. This will include preparation and submittal of agenda and meeting notes for each meeting. Task 1.6 Invoices/Progress Reports AECOM will prepare and submit monthly progress reports, updated CPM schedules, Engineering Progress and Performance Report (EPPR) and invoices in accordance with the City's requirements. Control of project costs will be accomplished by monitoring on a task level basis. Monthly invoices will consist of a cover letter, a monthly progress report, an Engineering Progress and Performance Report (EPPR), summarized at the major task level, providing budget, billed amount and balance, and Earned Value, an additional sheet detailing the costs per each subtask for the period, and a summary of the AECOM labor, ODCs and subconsultant/subcontractor expenses. In addition to the EPPR, each invoice will contain a detailed cost report of all labor and expenses, produced by AECOM's accounting system, subconsultant and subcontractor invoices, and receipts or other proof of expenditure for any other expenses. Task 1.7 Project Filing and Quality Control AECOM will prepare a project specific quality control plan for design services. The plan will include performing in-house quality control reviews for each task and coordinating work for quality, accuracy and consistency of all documents. AECOM will develop and maintain a Project Filing system for hard copies and electronic copies per the City and Caltrans standard requirements. Task 1.8 Risk Management Plan AECOM will prepare a Risk Management Plan(RMP) for the Project to address potential issues, such as potential delays to critical path studies or reviews and discovery of additional data needs or unforeseen site conditions. It will include risks determined during the PA&ED Phase of the Project and will be incorporated into the new Caltrans RMP format. Typical components of an RMP include: (a) identification of project risks, (b) analysis of risks by probability of occurrence and impact to cost and schedule, (c) prioritization of risk, (d) development of risk response strategies, and (e) execution of the Page 8 of 42