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SECTION III (Continued) 3. Audio and Video Tape Recordings of Meetings It is the policy of the City Council to record its regular meetings on audio cassette and video tape. a. Not official records The audio and video tapes of the Council meetings are not the official record of those meetings. The approved minutes constitute the only official record. b. Maintenance of Audio Tapes Audio tapes shall be maintained in the City Clerk's office for 5 years. Tapes may be reviewed (i.e., listened to) at the City Clerk's office. The City is not required to provide verbatim transcripts of any audio tape or to make copies thereof. C. Maintenance of Video Lanes The City Clerk shall maintain video tapes of the City Council meetings for 2 years and any member may inspect such tape without charge. The City is not required to make a copy of the video tape without charge. IV. MEETING ORDER & ATTENDANCE A. Presiding Officer The Mayor, if present, shall preside. In the Mayor's absence, the Vice-Mayor shall preside. In the absence of both, the Councilmembers present shall select a Presiding Officer. The Presiding Officer shall preserve order and decorum at all meetings of the Council, announce the decisions on all subjects and decide all questions of order, subject, however, to an appeal from Councilmembers. B. Right of Floor Any Councilmember desiring to speak shall first be recognized by the Presiding Officer and shall confine any remarks to the subject under consideration. C. Personal Privilege The right of a Councilmember to address the Council on a question of personal privilege shall be limited to cases in which the integrity, character, or motives of the Councilmember are in question, or to where the welfare of the Council is concerned. The Councilmember may not interrupt the speaker, however, until recognized by the Presiding Officer. 8