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r SECTION III (Continued) 7 E. Agenda Pasting r The City Clerk shall post an agenda at least 72 hours before any Council meeting. at City Hall offices at 200 Old Bernal Avenue and at 123 Main Street. c The agenda shall specify the time and location of the meeting and contain a brief description of each item of business to be transacted or discussed at the meeting. Summaries of proposed and adopted ordinances shall be published in a local newspaper. t l F. Delivery of Agenda Material to Council City staff shall endeavor to deliver all agenda material, including all staff reports and r exhibits, to the City Council no later than 8.00 p.m. on the Tuesday preceding a regular City Council meeting. In the event that agenda materials are not delivered as provided above, the 3 City Council may continue the item until the next regularly scheduled City Council meeting. G. Minutes of Proceedings t The City Clerk shall record an account of all public proceedings of the City Council and S enter such account into official minute books of the Council. These minutes, following approval by the Council, shall be available to the public and will be considered the City's official record of the meeting. R 1. Preparation of Minutes S 1 To ensure uniformity of minute entries and to save time composing the record, all minutes will be prepared with one standardized format. r Minutes will include a statement of all Council actions, including motions made and l vote thereon. Communication by members of the public shall include name, address, f and subject matter. Oral or written presentations by members of the Council or the public will be paraphrased unless written materials are specifically requested to be included by reference. 2. Reading of Minutes n Unless a Councilmember requests the reading of the minutes, the minutes shall be approved without reading if the Clerk has furnished each Councilmember with a COPY. 7