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• Non-mileage personal automobile expenses, including repairs, traffic citations, <br /> parking tickets, insurance or gasoline3 <br /> • Personal losses incurred while on City business. <br /> II. Reimbursement Rates <br /> Generally, the City will pay in advance for registration, hotels and air fares. All other <br /> expenses will be reimbursed after submittal of a proper "Official Expense <br /> Reimbursement Report." <br /> A. Transportation <br /> 1. Airfare <br /> The City will pay airline coach fare to travel to the conference or meeting site. <br /> 2. Automobile <br /> Travel will be reimbursed at the mileage rate in Appendix A. <br /> The City will also reimburse the official for direct expenses for parking and bridge tolls. <br /> 4. Taxis/Shuttles/Car Rental/Airport Parking <br /> Officials are required to evaluate travel options to and from the airport in order to <br /> determine and utilize the lowest cost option. The official may be reimbursed for the <br /> following types of ground transportation: <br /> 1. Shuttles <br /> 2. Public transportation including buses, rapid or rail transit <br /> 3. Taxi / Ride Share <br /> 4. Rental cars4 <br /> 5. Airport parking (lowest cost available). <br /> Shuttles or other public transportation should be used if possible and rental cars should <br /> only be used if shuttles or public transportation are not available or practical. Use of <br /> rental cars (Form T-4 must be completed) require the advance approval of the City <br /> Manager on a case-by-case basis. All flights taken must be direct to/from the site, with <br /> The IRS mileage rate accounts for operational costs such as gasoline and insurance. <br /> 4 The City requires all officials to purchase the comprehensive rental car insurance when renting a vehicle <br /> for City use. <br /> 3 <br />