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no side trips or destinations. If any official wishes to drive, rather than fly, to a <br /> destination outside of the normal range, official may be authorized to do so by the City <br /> Manager, with the following provisions: <br /> 1. The official shall do so on official's own time in official's own car. <br /> 2. The City will reimburse the official the lessor of: (1) the mileage rate to and from <br /> the site; or (b) the amount that the airline coach fare would have been as determined by <br /> the Director of Finance. <br /> 3. Other than described above, no reimbursement will be made for other mileage or <br /> other expenses incurred during the trip. <br /> B. Lodging <br /> Lodging expenses will be reimbursed or paid for when travel on official City business <br /> reasonably requires an overnight stay. <br /> The official will commute when the site is within 55 miles (one-way) driving distance <br /> from the closer of the City of Pleasanton or the official's home, or located within the <br /> following counties: <br /> • Alameda County <br /> • Contra Costa County <br /> • City and County of San Francisco <br /> • Santa Clara County <br /> If lodging is in connection with a conference, lodging expenses must not exceed the <br /> group rate for a standard single room published by the conference sponsor for the <br /> meeting in question if such rates are available at the time of booking. Whenever <br /> possible, the official should stay at or very near the conference site. <br /> C. Meals and Incidental Expenses <br /> The City will pay the federal per diem allowance for meals and incidentals (M&IE) based <br /> on the locality of overnight travel. Only qualifying meals will be reimbursed on days of <br /> travel. The federal per diem rates for the continental United States (CONUS) are <br /> published annually by the U.S. General Services Administration (GSA) and will be <br /> distributed by the Finance Department. Rates for travel outside the Continental United <br /> States will be obtained from the GSA by the Finance Department when requested. Note: <br /> if a destination city is not listed, then the rate for the county applies; if there is no rate for <br /> the city or county, the lowest rate applies. Maximum allowance is per Appendix A. <br /> 4 <br />