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BACKGROUND In July 2019, the City entered into a three-year agreement with. ACCO for the maintenance and emergency repairs of City facilities' heating, ventilation, and air conditioning (HVAC) systems. Per the agreement, ACCO is responsible for quarterly and annual maintenance and emergency repairs for 23 City facilities. The original 3 - year agreement included the option to extend annually for up to 2 years. In November 2019, Council approved the first amendment to increase the total compensation amount by $300,000. In July 2021, Council approved the second amendment to this agreement to increase the total compensation amount to a not -to -exceed amount of $800,000 and extend the agreement through FY 2022/23. DISCUSSION Over the past few years, several facilities experienced system failures including the compressor and coil replacement at the Senior Center and the compressor replacement at the Aquatic Center. In addition, staff requested filter upgrades during the pandemic as recommended by the Alameda County Health Department and Centers for Disease Control and Prevention. Several other facility HVAC systems that required repairs related to heating and cooling issues were also addressed by the contractor. Fire Stations #2 and #3 were previously maintained by City staff and another HVAC contractor. With the addition of Fire Stations #2 and #3 to the current list of maintained facilities, staff is seeking to amend the agreement with ACCO to increase the total compensation amount to a not -to -exceed cumulative amount of $1,300,000 (over the full term) and extend the current maintenance agreement through FY 2023/24. This is a $500,000 increase from the previous not -to -exceed cumulative amount of $800,000. The approved two-year Capital Improvement Plan includes the replacement and repair of roofs and HVAC systems. Engineering Department staff will be working on several projects that will replace/repair the roofs and HVAC systems at 123 Main Street, 157 Main Street and 200 Old Bernal. The CIP project will help address the systems that are approaching the end of their useful life and should result in reduced maintenance costs. Submitted by: fCtMC140_ S:,-4ftA�_ Tamara Baptista Interim Director of Operations and Water Utilities Attachments: Fiscal Review: Susan Hsieh Director of Finance Approved by: Ge ry Beaudin City Manager Third Amendment to the Maintenance Agreement with ACCO Engineered System Page 2 of 2