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Employees are not allowed to accrue vacation hours above the cap.At any time an employee reaches four hundred thirty-two(432)hour cap,the employee will cease accruing additional vacation leave until such time as the balance falls below the cap.However,in the event an employee has requested to take vacation but been denied or otherwise prevented from using vacation leave due to extenuating circumstances,the employee may submit a written request to the City Manager,or designee,for special consideration to carry over vacation balances beyond four hundred thirty-two(432)hours. Effective September 15, 2012,any accrued vacation leave in excess of three hundred sixty(360)hours was placed in a separate Excess Vacation Bank for each affected employee. Employees shall be entitled to use the hours in the Excess Vacation Bank for vacation or for extended leave in the same manner as regular vacation hours. The hours shall be paid out at the pay rate of the employee when utilized. 13.4 Vacation Scheduling and Use Vacation selection will be subject to the procedure stated in the department policy except for those areas specifically stated differently in this article. A. During January of each year,employees shall be granted an opportunity to choose vacation time in order of Department seniority. The January selections shall be for the period from February 1 to January 31 of the following year. Each employee in turn(based on Department seniority)will • have an initial choice of vacation. Vacation selections can be for as many shifts/hours as the employee desires, not to exceed the total number of vacation leave hours the employee will have accrued by the date of the requested vacation, provided the vacation shifts/hours are taken consecutively. Once the most senior employee makes an initial vacation selection,the next most senior employee will make an initial selection of vacation shifts/hours. This process shall continue until all employees have an opportunity to make an initial selection of vacation. After all employees make their initial selections, second choice vacation selections will occur. Second choice vacation selections will be done in the same manner as the first choice selections. After the second choice vacation selections are completed,the third choice selections can begin and so on until no one wishes to choose any more vacation time. B. For the annual scheduling done in January no more than seven(7)persons of any rank are allowed to be off on vacation leave at any given time. Vacation requests by an eighth(8th)or additional person requires the requesting person to provide the name of the coverage person. C. Employees may take vacation on Thanksgiving,Christmas Eve and Christmas Day after all shifts have been filled and they provide the name of the coverage person. D. Fire suppression employees assigned to 24-hour shifts schedules must use vacation leave in increments of either twenty-four (24) or twelve (12) hours.When used in twelve (12) hour increments, vacations must be taken from either 0800 to 2000 hours or 2000 to 0800 hours. Employees may take less than twenty-four(24)or twelve(12)hours provided they find their own coverage. However,the Fire Chief may approve vacation requests in less than twelve(12)hour increments to accommodate employee enrollment in college or university courses.The courses or classes attended must be appropriate to employee development. The decision of the Fire Chief shall be final. 17