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BACKGROUND <br />The City Purchasing Policy establishes requirements for vendor selection based on the <br />type and value of the goods or services to be purchased. For purchases of goods and <br />ancillary services less than $100,000, the City Manager is authorized to approve <br />selection of the qualified low bidder resulting from a request for bids process. If the <br />purchase is in excess of $100,000, City Council approval is required. <br />DISCUSSION <br />As part of the City's annual purchasing process, individual vendors are provided with <br />RPOAs authorizing departments to make numerous as -needed purchases on a regular <br />basis throughout the year. As an example, a firm operating in accordance with a RPOA <br />for office supplies may have many individual sales with the City, all of which are valued <br />at less than a few hundred dollars; however, the overall annual purchase may be equal <br />to or greater than $100,000. <br />In reviewing this year's listing of RPOAs, staff identified a number of vendors that, <br />based on previous activity, will provide products that collectively may be in excess of <br />$100,000. As a result, staff determined that it is appropriate to forward these to the City <br />Council for approval prior to issuing a RPOA for the FY 2022/23. As indicated in the <br />attachment, some of RPOAs are in the middle of a multi-year agreement; however, the <br />City Council is asked to approve only FY 2022/23 RPOA requests. <br />Competitive Bidding <br />All of the vendors listed on Attachment 1 have either been selected through the City's <br />competitive bid process or have been declared sole source vendors. If a vendor is <br />designated a sole source vendor, an explanation is included in Attachment 1. All FY <br />2022/23 competitive bids for RPOAs for $100,000 or more have been completed. If <br />additional RPOAs for $100,000 or more are identified during the FY 2022/23, the <br />requesting department will bring those to the City Council for approval. Staff <br />recommends approval of the RPOAs listed on Attachment 1. <br />Submitted by: Approved by: <br />Mahin Shah Gerry Beaudin <br />Interim Director of Finance City Manager <br />Attachment: <br />1. Recurring (Open) Purchase Order Recommendations <br />Page 2 of 2 <br />