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Ken Mercer Sports Park Skatepark Construction Documents Scope of Services rrm April 20, 2022 design Page 5 of 9 group surrounding bidding and construction conditions, this opinion will not represent a guarantee that bids received will be equal to the opinion. Unit costs will use recent project bid data and City-provided cost data. Subtask A.1: PS&E Coordination and Meetings RRM will prepare for and attend up to eight virtual or in-person Client meetings throughout the course of the final design phase. These meetings are intended to provide an opportunity for staff to preview and provide input on the design progress, to address issues that may arise, and for general coordination. These meetings will be scheduled as needed throughout the process. This task also includes preparation, internal coordination, and meeting minutes time. RRM will utilize any surface utility information from the topographic survey, City-provided utility plans (as-builts, record drawings, GIS data, etc.), and utility purveyor-provided maps to identify any underground utility conflicts within the project area. City will grant RRM written authorization to coordinate directly with and request utility data from utility purveyors (e.g., PG&E, AT&T, EBMUD, etc.). These known existing utilities will be notified of the project via email. RRM assumes that proposed park elements will be designed to avoid any utility relocations, and any utility boxes or jcovers will be adjusted to finish grade. This task does not include relocation design of dry utilities, sewer, water, and storm drain within the project footprint and does not include capacity or demand calculations. Any proposed utility design will be a part of Subtasks A.3 to A.7. The coordination scope of this task assumes an initial inquiry email for existing utility information and a follow-up email after 50%design (Subtask A.3) to provide a project status update. This task does not guarantee a response from utility purveyors and does not guarantee knowledge of every utility in the project area. Deliverables: • Prepare for and attend up to eight (8) virtual or in-person meetings with City staff • Utility coordination and documentation Subtask A.2: Phasing RRM will work with the City to create a phasing strategy plan to meet the City's priorities and budget. The strategy will involve evaluating improvements such as the shade structures, artistic elements such as the gateway arch, gathering and picnic areas, and the parking lot expansion. Evaluation of such items will include cost estimates of the improvements. RRM will prepare for and attend one public hearing to present the proposed scope of improvements which will fit within the $6 million budget. Based on the feedback received by staff, RRM will proceed with construction documents of the approved improvements and will organize them as base bid and bid alternate items in the final bid documents. Deliverables: • Phasing strategy plan • Prepare for and attend one (1) public hearing