02 - Laserfiche WebLink

5.1 Strategies for Implementation All City employees with purchasing authority shall consider short-term and long-term costs in comparing product alternatives. This includes evaluation of total costs expected during the time a product is owned, including, but not limited to, acquisition, extended warranties, operations, supplies, maintenance and replacement parts, disposal costs, and expected lifetime compared to other alternatives. Furthermore, all City employees with purchasing authority shall purchase products that are durable, long-lasting, reusable or refillable, and avoid purchasing one-time use or disposable products. Products meeting the standards listed below shall be considered "preferred" and selected over non-preferred products. A detailed description of each standard is defined in the City's Green Purchasing Guidelines in Appendix A. • Source Reduction • Recycled Content Products • Energy Efficient and Water Saving Products • Green Building Products and Practices • Sustainable (Bay Friendly) Landscaping Products and Practices • Toxics and Pollution Prevention Products and Practices • Bio-Based Products • Certified Forest Conservation Products • Recovered Organic Waste Products—SB 1383 Compliance 5.2 Responsibilities 5.2.1 Human health and safety is of utmost importance and takes precedence over all other practices. Nevertheless,the City recognizes its duty to act in a fiscally responsible and timely manner. 5.2.2 Nothing contained in this policy shall be construed as requiring a buyer to procure products that do not perform adequately for their intended use, exclude adequate competition, pose a threat to human health or safety, or are not available at a reasonable price in a reasonable period of time. 5.2.3 Nothing contained in this policy shall be construed as requiring the City, department, purchaser, or contractor to take any action that conflicts with local, state,or federal requirements. 5.3 Implementation 5.3.1 Each department head shall implement this policy in his or her department in coordination with other City personnel as appropriate. Purchasing Procedures and Manual 17