02 - Laserfiche WebLink

4.3.1.3. Use City's Public Works Agreement, Agreement for As- Needed Goodsand Services (with maximum term of five years), or other appropriate City agreement. Labor and Materials, Performance, and Maintenance bonds may be required. Prevailing wages likely required. 4.3.1.4. Submit properly coded invoice with agreement in accordance withadministrative guidelines. 4.3.2. $10,000.01 to $60,000: City Manager Approval 4.3.2.1. Three price quotes required. If three cannot be obtained, submit a memoto the Finance Department outlining the solicitation/selection process. Alternatively, use force accounts or work authorization pursuant to an "As Needed"service contract. 4.3.2.2. The Qualified Low Bidder must be selected. If recommending a Sole Source Provider or a contractor other than the Qualified Low Bidder, theDepartment Head must submit a memo to the Finance Department justifying the recommendation. City Manager approval is required. 4.3.2.3. City Public Works Agreement, Agreement for As-Needed Goods and Services(with maximum term of five years), or other appropriate Cityagreement is required. Must be signed by the contractor and City Manager prior to issuance. 4.3.2.4. Submit properly coded invoice with agreement in accordance withadministrative guidelines. 4.3.3. $60,000.01 to$200,000: City Manager Approval with Informal Bidding 4.3.3.1. Issue a Notice Inviting Informal Bids to all contractors in the service category list developed by the City and/or all appropriate trade journals at least ten calendar days prior to bid opening. Bids must be received in a sealed envelope at a specific time, date, and location. 4.3.3.2. Selection must be the Lowest Responsive and Responsible Bidder. If recommending a Sole Source Provider or a contractor other than the Lowest Responsive and Responsible Bidder,the Department Head must issue a memo to the Finance Department (copied to the Law Department)justifying the recommendation. City Manager approval is required. Purchasing Procedures and Manual 15