12 - Laserfiche WebLink

NOVEMBER 2021 | 3 Task 1.3 – Biweekly Coordination Meetings Carollo will prepare for and conduct biweekly coordination meetings with the City’s project manager during the project. Meetings will be held every two weeks and will include Carollo’s project manager, design manager, and other key staff and/or subconsultants. Carollo will provide a meeting agenda prior to the meetings. Task 1 Deliverables: · Monthly progress reports and budget summary. · Kickoff meeting agenda and minutes. · Biweekly coordination meeting agenda. Task 1 Assumptions: · Project duration is assumed to be 20 months from the notice to proceed. · Kickoff meeting will be attended by City staff and key Carollo staff (assumes four Carollo staff) and will be held in person. Task 2.0 – Final Design Carollo will develop final design of the centralized treatment facility (CTF), transmission pipeline to the CTF, treated water connection to the distribution system, Well 8 rehabilitation, new Well 9 equipping and building, new Well 10 equipping and existing facility improvements, abandonment of existing Wells 3, 4, 5 and 6, and up-sizing the existing 14-inch pipeline in Santa Rita Road. The final design will be in general accordance with the August 2021 Basis of Design Report. The project will be constructed under a single contract, except as follows: · The PFAS treatment media and vessels will be procured in separate contracts as defined in Tasks 4 and 5. · Wells 9 and 10 casings will be constructed under a separate contract as defined in Task 6. Task 2.1 – Review and Incorporate City Standards Carollo will review the City’s standard Division 0 specifications and recommend modifications to meet project needs. Recommended revisions will be summarized in a 2-3 page TM for City review and comment. Carollo will prepare Division 0 specifications based on the results of the TM. Carollo will also prepare Division 1 specification using Carollo’s templates. Carollo will meet with the City before the design begins to confirm CAD standards and the project datum. Carollo will prepare meeting minutes to document decisions. Drawings will conform with the City’s CAD standards. Carollo’s technical specifications and typical details will be utilized for final design of the Project. Carollo will also incorporate City standards into Carollo’s technical specifications and typical details based on direction from the City. Task 2.2 – BODR Design Criteria Confirmation Meeting Carollo will conduct a meeting with City staff to review design criteria established during the Basis of Design Phase to determine any changes and document with meeting minutes. The purpose of the workshop is to confirm key design criteria (such as treatment system capacity) before proceeding with 50 percent design.