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BACKGROUND AND DISCUSSION At the December 17, 2019, Council meeting, the City Council authorized the City Manager to enter into a Professional Services Agreement with Cascadia Consulting Group for $249,985 for services related to the preparation of an updated Climate Action Plan. The project began in early 2020. Due to COVID-19 and shelter -in-place limitations, the community engagement strategy for the project had to be modified. This was additive work, as the original "in-person" community engagement plan was already prepared. The community engagement strategy pivoted to virtual engagement (e.g., emails, website content, videos, newspaper and television ads, online trivia, utility bill insert, Zoom calls, social media posts, and other digital outreach). Additionally, during a several month period when COVID-19 restrictions were initially enacted, most "non-essential' City public meetings were cancelled and/or postponed. This ultimately delayed the CAP 2.0 timeline as our first public hearing was slated for late March 2020. The delayed timeline has required additional internal meetings and coordination between City staff and Cascadia. Additional project coordination and administrative tasks (e.g., additional invoicing and calendar adjustments) from Cascadia have also been necessary. These items are all part of Task 1 in the Project Scope of the initial Professional Services Agreement. Cascadia has provided a request to increase the contract amount due to the adjustments in outreach approach and timeline extension and update the term date to March 31, 2022. This is the first amendment requested by the consultant for the CAP 2.0. Staff has reviewed the proposed contract amendment and finds the request reasonable, particularly given the unprecedented circumstances. Staff requests the City Council authorize the City Manager to execute an amendment to the Professional Services Agreement with Cascadia to add $10,621 to the original amount of $249,985 (for a new total contract amount of $260,606) for services related to the preparation of the Climate Action Plan 2.0. Director of Community Development /Fial Review: Tina Olson Director of Finance Attachments: 1. Amendment to Professional Services Agreement Page 2 of 2 Approved by: Nelson Fialho City Manager