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FINANCIAL STATEMENT The anticipated total expenditure for this three-year agreement is $2,029,542, which includes funds for Main Street planter renovations and a ten percent contingency. Funding for the project is available in the Parks Maintenance Operating Budget. BACKGROUND The Parks Division of the Operations Services Department is responsible for maintaining City owned landscapes and parks. The Parks Division uses a landscape maintenance contractor to perform landscape maintenance of City owned medians, Main Street planters, Main Street sidewalk blowing, planting areas at fire stations 1, 2, 3, 4 and 5, and will use these services in the future Transportation Corridor parking lot and pathway. The City of Pleasanton's population is approaching 82,000 within approximately 24 square miles. Within the City's boundaries are: • 85 acres of City owned and maintained medians. This accounts for approximately 40 percent of the total medians in the City. • 5 fire stations • 62 planters on Main Street It is not always practical or cost effective for City staff to perform certain landscape maintenance functions that are essential to keep the City in good order. Out-sourced contracting has been an option when cost evaluations determine that the work can be provided at a lower cost by contractors. For the past 20 years, the City has used landscaping firms to perform median maintenance as a means of allowing City staff to focus on high use and visibility areas of City parks requiring specialized maintenance. The current five-year agreement for landscape maintenance of City owned medians, Main Street planters, Main Street sidewalk blowing, and planting areas at fire stations 1, 2, 3 and 5 expires on September 30, 2021. DISCUSSION A Request for Proposals (RFP) for miscellaneous landscape services at various City owned landscapes was distributed on August 6, 2021. Invitations to bid were sent out to 13 landscaping contractors. The RFP was also posted on the City website as well as governmentbids.com, bidclerk.com, and ebidboard.com. On August 20, 2021, proposals were received from the following four contractors: Company Amount Terra Landscape $1,572,311 Del Conte's Landscaping $1,583,776 BrightView Landscape Services $2,427,000 New Image Landscape Company $2,437,758 The two most competitive contractors were interviewed by City staff on August 26, 2021 . Based on the evaluation criteria in the RFP, Terra Landscape was selected as the most qualified firm. Terra Landscape provided the most comprehensive understanding Page 2 of 3