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GHD will conduct two (2), half-day (4-hour), remote visioning sessions via MS Teams with the Core Committee to understand all the technical and functional requirements needed from the CMMS to perform their jobs most effectively and efficiently. We will compile this information into a document provided at the end of our assessment as a deliverable. Subtask 2.2: Review Current MaintStar Configuration To better understand where the City is at with its CMMS, GHD will first review the internal audit information provided by the City, if available. Next, we will take the issues identified in the internal audit and from the visioning session and perform our MaintStar system audit. We understand the MaintStar version the City currently utilizes does not have a mobile application, which has been a significant setback. However, we will compare the complaints list against the current configuration to determine if most of the City's issues are software or configuration-related. Subtask 2.3: Review MaintStar v 15 GHD will collaborate with MaintStar and get a formal review of the newest version and all of its capabilities and drawbacks. The goal is to identify if the upgraded version of MaintStar can meet or exceed the technical and functional requirements identified in the Visioning Session of subtask 2.1. For example,we will gain a full understanding of the GIS capabilities within MaintStar and whether the product can ultimately lead the City to a GIS-Centric solution. Additionally,we will discover what the full functionality of the mobile version is in this release and how often will the City be patching phones and tablets with updates. Subtask 2.4: Prepare Software Assessment We will compile our findings from subtasks 2.1-2.3 and produce a MaintStar Software Assessment for the City. The goal of the document is to identify if the updated version of MaintStar will fit the needs of the City and validate the current CMMS implementation strategy for the City. This assessment allows the City to make an informed next step decision. Task 2: City Roles and Responsibilities — Assistance with scheduling staff from the Core Committee (or other valid participants) for the two Visioning Sessions — Staff attendance and participation at the Visioning sessions — Provide a copy of the internal MaintStar Audit performed by City staff — Provide remote access to the current MaintStar Configuration Task 2: Deliverables — Lead two half-day remote Visioning Sessions via MS Teams with the Core Committee — MaintStar Software Assessment that includes the City's technical and functional requirements and how the old and new software versions align with those requirements to help the City make an informed next step decision Task 3—GIS Assessment (optional) Subtask 3.1: Review of Current GIS GIS plays a critical role for the OSD by providing the capability to manage and represent the geographic locations, proximity, adjacency, and movements of their strategic assets. GHD has developed a specific asset management framework for our client's geodatabase that can be harnessed by CMMS software. As organizations move to be more GIS-centric,the GIS becomes the central asset data repository. The CMMS pulls the information from the GIS to use and can then read and update information back to the GIS based on field inspections. Hence, the GIS dataset remains the primary source of truth that people can access from various software applications—not just the CMMS. The Power of Commitment 11227916 I Proposal for Workflow Development&Integration into MaintStar CMMS Scope Update and Fee 4