11 - Laserfiche WebLink

We will start this Task with a half-hour phone interview with the OSD's GIS Analyst to understand the GIS in its current state and the processes handled by the GIS Department. Following the phone call, should we have additional question,we will try to follow up via email or may require an additional phone call depending on what is found. GHD's review of the OSD's GIS will include: — An evaluation of the existing GIS Data Model including features, objects, fields, domains and relationships(overall data standards) — A review of available metadata — A review of any network utilities and their connectivity — Naming conventions — QA/QC standards — Mobile/Field GIS standards — Application standards — Data collection standards — Data storage(i.e.,what should be in a central database and what could be stored locally/shared network location like project-specific data) — Comparison of the GIS data structure to the MaintStar asset table data structure to identify gaps Subtask 3.2: Schema Recommendations for Asset Management and CMMS GHD has a long history with asset management, and as such,we have taken advantage of that knowledge and combined it with our GIS schema for alignment. This is most advantageous when utilizing the GIS in CMMS/EAMS or importing the data into Decision Support Systems as the Asset Management Framework already exists on the asset. The GIS review performed in subtask 3.1 will provide the foundation from which we can build our GIS schema recommendations for Asset Management. In addition, we will provide other schema recommendations that may be related to: — Nameplate data/Attributes—i.e.: Specification templates — Hierarchy(Parent/Child relationships) — Standardized naming conventions — Criticality — Asset types/Asset classes — Closing data structure gaps between GIS and the MaintStar asset table data structure Upon completion of subtasks 3.1 and 3.2,we will prepare a Summary of Findings and Schema Recommendations technical memo. Optional Task 3: City Roles and Responsibilities — Site access to or a copy of the OSD's most recent Geodatabase(x-ray is fine) — Half hour meeting time with the GIS Analyst to discuss overall GIS structure and process, more time may be asked if we have follow-up questions Optional Task 3: Deliverables — Conduct a half-hour phone meeting with the GIS Analyst to gain an overall understanding of the GIS in its current state and the overall processes that occur in that Department — Preparation of a Summary of Findings and Schema Recommendations Technical Memo based on our discoveries from subtasks 3.1 and 3.2 The Power of Commitment 11227916 I Proposal for Workflow Development&Integration into MaintStar CMMS Scope Update and Fee 5