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DRAFT June 15, 2021 | Page 44 THE CITY OF PLEASANTON SB 1383 ACTION PLAN 2021 ─ 2025 3.7 Reporting and Recordkeeping 3.7 Reporting and Recordkeeping 3.7.1 Program Summary SB 1383 contains three primary reporting mechanisms: an initial jurisdiction compliance report; an annual report; and an implementation record. The initial jurisdiction compliance report is due April 1, 2022 and shall include copies of ordinances and other enforceable mechanisms adopted pursuant to SB 1383, the contact information for the primary City reporting contact, and information on the implementation of organic waste collection programs. SB 1383 greatly expands beyond current reporting requirements, such as the City’s Electronic Annual Report (EAR) submitted to CalRecycle. SB 1383 requires that jurisdictions maintain records demonstrating their compliance with SB 1383 in a central location, physical or electronic, that can readily be accessed by CalRecycle within ten business days of request. It does not appear that the City currently maintains all the necessary records needed in a readily accessible location. Integration of records by all relevant stakeholders will be critical for the City’s success. Required records include, but are not limited to: ordinances, contracts, franchise agreements, a written description of the jurisdiction’s inspection and enforcement program, organic waste collection service records, contamination minimization records, waiver and exemption records, education and outreach, edible food recovery program records, recovered organic waste procurement records, recycled content paper purchase records, inspection records, and enforcement records. All records and information required shall be included in the implementation record within 60 days of the event and shall be maintained for a minimum of five years. In addition to maintaining their own records, the City will need additional information from PGS to aid in SB 1383 compliance. This will mean increasing the current reporting requirements and increasing the volume of data. 3.7.2 State SB 1383 Requirements for Jurisdictions • By April 1, 2022, jurisdictions shall submit the initial jurisdiction compliance report with a copy of adopted ordinances, reporting items identified in §18994.2, and contact information of the jurisdiction’s designated employee for compliance-related issues (§18994.1). • Commencing August 1, 2022, jurisdictions shall submit an annual report to CalRecycle containing the information required in §18994.2.b through §18994.2.k. Note that the first report is due October 1, 2022 and will be for the period beginning January 1, 2022 through June 30, 2022, while subsequent reports will be for the entire previous calendar year (January 1 through December 31). Some of this information must also be maintained with the jurisdiction’s implementation record. • Maintain records including ordinances, contracts, franchise agreements, policies, procedures, or programs and a description of hauler programs. • Maintain an implementation record that is stored in a central location (either physical or electronic) that must be made available to CalRecycle within 10 business days of their request. 3.7.3 Contract Implications The City will need to amend its current Franchise Agreement to include enhanced reporting requirements. There will need to be monthly report submissions (at a minimum) for SB 1383 activities to facilitate timely inclusion of records in the implementation record.