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DRAFT June 15, 2021 | Page 30 THE CITY OF PLEASANTON SB 1383 ACTION PLAN 2021 ─ 2025 3.3 Product Procurement 3.3.4 Contract Implications The City will need to amend and/or enter into new contracts or MOUs with any direct service providers or vendors procuring recovered organic waste products on behalf of the City, if any. Strong recordkeeping and reporting requirements will be needed in any contracts with direct service providers to ensure the City has access to the information it needs to verify compliance and monitor progress toward the City’s annual recovered organic waste target. The City should also ensure that contracts with vendors of paper products and printing and writing paper include requirements such as certifying the percentage of post-consumer material in their offered products and providing documentation to the City. 3.3.5 Budgetary Planning Budgets and fiscal planning may be impacted by the purchasing of recovered organic waste products and cost of distribution logistics and transportation (depending on the recovered waste product chosen). It is recommended that the City explore relationships with third parties and direct service providers to fulfill some or all of its recovered organic waste product procurement requirements, in order to maximize existing resources and minimize City staffing and budget impacts. In the cost analysis, it was noted that procurement through compost was the most economical procurement option compared to mulch (see Section 4). While mulch is more expensive, there may be more uses for that material within the City (e.g., on road medians or public parks). HF&H also explored a hybrid option in which 70% of the procurement target was fulfilled through mulch, and 30% fulfilled through compost. Costs for procurement through RNG and electricity from biomass were not included in the cost analysis, as more information is needed regarding infrastructure needs and options. It is recommended that the City continue to meet with relevant departments and stakeholders regarding the usage options of the procured material types, and it is likely that the City will take a hybrid approach. Costs for recycled-content paper procurement were not included in the cost analysis, considering that this is only required when quality is equal to, or greater than, non-recycled items and when cost is less than or equal to non- recycled items, per Public Contracts Code Sections 22150-22154. Therefore, costs for paper procurement would be equal or less than current costs, assuming the City pursues minimum compliance. There will be increased costs and staffing for creating the EPPP and recordkeeping and reporting for the paper procurement, but these costs have been included under the ordinances and policies section and reporting section of the cost analysis, respectively. 3.3.6 Recordkeeping and Reporting SB 1383 notes jurisdictions will have several reporting and recordkeeping requirements pertaining exclusively to recovered organic waste product procurement. As part of these efforts, the City will need to understand its per capita procurement target updated every five years, and annually maintain records for inclusion in the implementation record. This record will be key as it tracks procurement statistics of recovered organic waste products and post-consumer recycled paper and will support the City’s compliance. Forms of evidence and records will include certifications, procurement source information, proof of purchase, and background information of relevant suppliers.