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CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS) TURF STAR, INC. CMAS NO. 4-07-51-0020A,SUPPLEMENT NO. 2 ORDER OF PRECEDENCE • Post evaluation reports. Public Contract Code 10369 requires State agencies to prepare post evaluations The CMAS Terms and Conditions shall prevail if there is on form Std.4 for all completed non-IT consulting a conflict between the terms and conditions of the services contracts of more than$5,000. Copies of contractor's federal GSA, (or other multiple award negative evaluations for non-IT consulting services contract),packaging, invoices,catalogs,brochures, only must be sent to the DGS,Office of Legal technical data sheets or other documents(see CMAS Services. The Bureau of State Audits requires State Terms and Conditions,CONFLICT OF TERMS). agencies annually to certify compliance with these requirements. APPLICABLE CODES, POLICIES AND GUIDELINES ETHNICITYIRACEIGENDER REPORTING All California codes, policies,and guidelines are REQUIREMENT applicable. THE USE OF CMAS DOES NOT REDUCE OR RELIEVE STATE AGENCIES OF THEIR Effective January 1,2007,in accordance with Public RESPONSIBILITY TO MEET STATEWIDE Contract Code 10111, State agencies are to capture REQUIREMENTS REGARDING CONTRACTING OR information on ethnicity, race,and gender of business THE PROCUREMENT OF GOODS OR SERVICES. owners(not subcontractors)for all awarded contracts, Most procurement and contract codes,policies,and including CAL-Card transactions. Each department is guidelines are incorporated into CMAS contracts. required to independently report this information to the Nonetheless,there is no guarantee that every possible Governor and the Legislature on an annual basis. requirement that pertains to all the different and unique State processes has been included. Agencies are responsible for developing their own guidelines and forms for collecting and reporting this STATEWIDE PROCUREMENT REQUIREMENTS information, Agencies must carefully review and adhere to all Contractor participation is voluntary. statewide procurement requirements in the SCM, Volumes 2 and 3,such as: PAYMENTS AND INVOICES • Automated Accounting System requirements of State 1. Payment Terms Administrative Manual(SAM)Section 7260-62 • Productive Use Requirements,per the SCM,Volume Payment terms for this contract are net 45 days. 3,Chapter 2,Section 2.86.2. • SAM Sections 4819.41 and 4832 certifications for Payment will be made in accordance with the information technology procurements and provisions of the California Prompt Payment Act, compliance with policies. Government Code Section 927 et.seq. Unless • Services may not be paid for in advance. expressly exempted by statute,the Act requires • Agencies are required to file with the Department of State agencies to pay properly submitted, undisputed Fair Employment and Housing(DFEH)a Contract invoices not more than 45 days after(i)the date of Award Report Std. 16 for each order over$5,000 acceptance of goods or performance of services;or within 10 days of award, including supplements that (ii)receipt of an undisputed invoice,whichever is exceed$5,000. later. • Pursuant to Public Contract Code Section 10359 State agencies are to report all Consulting Services 2. Payee Data Record(Std.204) Contract activity for the preceding fiscal year to DGS and the six legislative committees and individuals State Agencies not transacting in FI$Cal, must that are listed on the annual memorandum from obtain a copy of the Payee Data Record (Std. 204) DGS. in order to process payments. State Ordering • Pursuant to Unemployment Insurance Code Section Agencies forward a copy of the Std. 204 to their 1088.8, State and local government agencies must accounting office(s). Without the Std. 204, payment report to the Employment Development Department may be unnecessarily delayed. State Agencies (EDD)all payments for services that equal$600 or should contact the Contractor for copies of the more to independent sole proprietor contractors. Payee Data Record. See the Contractor's Std.204,Payee Data Record, to determine sole proprietorship. For inquiries 3. DGS Administrative and Incentive Fees regarding this subject,contact EDD at(916)651- 6945 for technical questions or(888)745-3886 for Orders from State Agencies: information and forms. The Department of General Services(DGS)will bill Annual small business and disabled veteran reports. each State agency directly an administrative fee for • use of CMAS contracts. The administrative fee should NOT be included in the order total, nor remitted before an invoice is received from DGS. Ordering Instructions and Special Provisions 7