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Memorandum Subject: Scope of Work for Augustin Bernal MBT Design Services documents. Dudek will prepare meeting minutes documenting the discussion at the kickoff meeting and circulate those minutes for review and edits. Dudek will attend one(1)meeting with the Golden Eagle Home Owners Association (HOA)to discuss their concerns with the trail easement and collect any input relevant to the trail design. For efficiency,this meeting could occur in conjunction with the optional CEQA HOA meeting, assuming that meeting is held. In any case, it should occur prior to finalizing the 85% Plans, Specifications and Estimates (PS&Es), so that design changes, if any, can be incorporated into the plan set. Dudek will prepare meeting minutes following the HOA meeting and circulate those minutes for review and edits. Following review of the 85% PS&E package by the City, Dudek will conduct an 85% Design Review meeting to discuss City comments. Since this meeting does not accompany a site visit, we propose it be conducted remotely via Zoom or comparable technology to better accommodate social distancing guidelines and save on travel costs. We can use share-screen capability to review comments. 1.3 Project Management & Coordination To keep the project moving forward smoothly and ensure we are meeting the City's needs, Dudek will conduct up to four conference calls for project coordination. Monthly calls usually work well for this purpose,though these calls could be anywhere from three to eight weeks apart, depending upon the total project timeline. Dudek will also provide all needed project management services including review/coordination of budgets, schedule, staff allocation, and Quality Assurance/Quality Control (QA/QC) for deliverables. Our standard QA/QC process for landscape architectural projects,which we propose to utilize for this project, involves review of the final construction document package by a senior landscape architect prior to sending deliverables. This reviewing individual typically does not have a role in the project beyond QA/QC,so that the review is objective and independent of those developing the drawings and specifications.This objectivity can help to catch details that seem obvious to those intimately involved in the project but that may not be clear to a contractor. Cost for Task 1 $8,760.00 2 Plans, Specifications and Estimates (PS&Es) 2.1 Preliminary Alignment Before starting on development of the Plans, Specifications and Estimates, Dudek will prepare a Preliminary Alignment exhibit for City approval based upon the initial site visit, kickoff discussion, existing trail alignment, and other factors.The Preliminary Alignment will be presented on one 22"x34"sheet showing proposed alignment over existing topography and/or an aerial photograph. Upon approval of the Preliminary Alignment, Dudek will begin work on the 85% PS&E package.Any comments on the Preliminary Alignment will be integrated into the first PS&E submittal. P220397 D U D E K 2 October 2020