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RECOMMENDATION 1. Appropriate $100,340 in BPMP grant funding to the Bridge Improvements at Various Locations, CIP No. 16514 — Fed ID 5101(029), upon expected approval by Caltrans. 2. Authorize the transfer of $32,822 from the Bridge Approach Roadway Repairs, CIP No. 15524, to the Bridge Improvements at Various Locations, CIP No. 16514 — Fed ID 5101(029), for the additional paving work adjacent to Santa Rita Road bridge. 3. Authorize the transfer of $54,838 from the Santa Rita Road/Hopyard Road Piping Improvements, CIP No.18128, to the Bridge Improvements at Various Locations, CIP No. 16514 — Fed ID 5101(029), for the water system modifications required at the Santa Rita Road bridge. 4. Authorize the Director of Engineering to approve and execute contract change order(s) under the construction contract with California Engineering Contractors, Inc. for a contingency amount not-to-exceed $324,000 (the additional $188,000, plus the original $136,000) for unforeseen necessary related work. FINANCIAL STATEMENT The anticipated total project cost, which includes the design and additional work, is $2,044,763 with a total funding of $1,856,763, leaving a project shortfall of $188,000 (summarized in Attachment 1). Staff recommends transferring $32,822 from the Bridge Approach Roadway Repairs, CIP No. 15524, to cover the project shortfall and provide the additional local match funding. In addition, staff recommends transferring $54,838 from Santa Rita/Hopyard Piping Improvements, CIP 18128, to fund the non-participating watermain work. Funding includes an anticipated $1,377,340 through a reimbursable federal grant and $387,585 of participating local funding, exceeding the required local match of 11.47 percent. BACKGROUND The City of Pleasanton's BPMP program includes bi-annual bridge inspection reports by Caltrans personnel for bridges located within the City and listed in the National Bridge Inventory (NBI). The bi-annual inspections review the condition of each bridge in the NBI. If the inspection reveals a deficiency, the inspection reports recommend the necessary maintenance to correct the deficiency. Through this process, five bridges within Pleasanton were identified as needing preventative maintenance. Using the inspection reports as back up, City staff applied for a federal BPMP grant to fund the identified preventative maintenance. The grant was approved in 2015, and the work was budgeted in the Capital Improvement Program and scheduled for implementation. City staff authorized an existing on-call consultant, Biggs Cardosa Associates, to complete the design work and create biddable construction documents for the work identified in the inspection report. As the project plans were put together and the cost estimates further refined, it became apparent that the approved BPMP grant would not fully fund the work. Consequently, staff applied for additional BPMP funding. Caltrans approved the additional funding in March 2017. Page 2 of 7