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Pleasanton Police Department Pleasanton PD Policy Manual Body Worn Camera Systems 4) Docking their assigned BWCS at the docking station for automated upload of data files daily, at the end of each shift. 5) Use of the BWCS shall be documented in all reports or other official records of any contact, including when the device was not used and the reasons for not using it, whether it was deactivated and why, and if it malfunctioned in any manner. Reporting requirements shall continue to be followed and "refer to video" should not be used in place of a detailed and thorough report of an incident. 6) When members capture BWCS recordings that could reasonably constitute evidence in a criminal case they shall identify the BWCS files in the database by: a. Noting the Pleasanton Police Department incident number in the Case ID Field. b. Entering a title. The title should include sufficient information to identify the file, such as crime code, suspect name, location, and event. C. Selecting the appropriate category(s) in the drop down menu. (If there is evidence on the recording, this step is especially crucial to maintain the recording in the database for the appropriate retention period.) d. The information may be entered via department issued smart phone, Mobile Data Computer, or computer workstation. e. Document in the related police report, citation, or Field interview card that potential BWCS evidence exists and was downloaded into the online cloud database which is managed by a third party. 7) BWCS recordings placed into the database shall be retained through the final disposition of the related criminal case. 8) In certain criminal or administrative investigations, a copy of the BWCS recording may be made by the assigned investigator and/or Property & Evidence personnel to accompany the investigation. Copyright Lexipol, LLC 2020/09/22, All Rights Reserved. Body Worn Camera Systems - 414 Published with permission by Pleasanton Police Department