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Consultant Support Due to the specialty inspection services required for the bridge preventative maintenance projects, retention of an inspection and construction management firm is necessary. A request for qualifications was advertised and two firms responded. Staff selected the most responsive consultant, TRC Engineers, Inc., and negotiated the scope of work and fee for services as outlined in their proposal (see Attachment 1). Staff recommends the award of a professional services agreement to TRC Engineers, Inc. for the not-to-exceed amount of$149,958 to be billed on a time and material basis. In addition to the specialty inspection services, the construction phase will require the design engineering firm, BCA, to provide as-needed construction support services to review technical shop drawings and answer requests for information as outlined in their proposal (see Attachment 2). Staff recommends the award of a professional services agreement to BCA for the not-to-exceed amount of $19,600. Finally, a task authorization in the amount of $24,765 will be issued to the City's on-call consultant, Geocon, Inc., for material and density testing. This testing will be completed as outlined in the City's Quality Assurance Program. Bids Sealed bids for this bridge preventative maintenance project were opened on May 27, 2020. A total of four bids were received, ranging from the low bid amount of $1 ,358,864 from California Engineering Contractors, Inc. to $1,545,000. The low bid is 12 percent higher than the Engineer's Estimate of $1,135,000 (see Attachment 5). All bid documents were found to be in order and past work performed by California Engineering Contractors, Inc. was verified to be satisfactory. Staff recommends award of the construction contract to the lowest responsive bidder, California Engineering Contractors, Inc., of Pleasanton, Ca. Budget The total funding for this project is $1,440,000, and the estimated total expenditure is $1,856,763, leaving a project shortfall of $416,763 (summarized in Attachment 3). Most of the funding for the project comes from a reimbursable federal grant totaling $1 ,277,000. The City is required to have a local match of 11 .47 percent for all participating work. The local fund match is met through the programed local funds in the CIP program and additionally funds from Bridge Approach Roadway Repairs, CIP 15524. A transfer of $191 ;763 is recommended from the Bridge Approach Roadway Repairs, CIP No. 15524, to the project to cover the approach slab work at the Santa Rita Road Bridge at Arroyo Mocho. The bridge was identified as one of the project locations for CIP No. 15524 and the funding will contribute toward the City's local matching funds. A transfer of $225,000 is recommended from the Santa Rita/Hopyard Piping Improvements, CIP No. 18128, to the project to cover the water pipeline work at Santa Rita Road Bridge at Arroyo Mocho. The water pipeline work is not an eligible expense under the federal grant program which is funding the bridge repair so must be paid for Page 4 of 5