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SUNOL BOULEVARD/I-680 IMPROVEMENTS PA&ED approval before performing any additional work.A"Notification Form"would be prepared and submitted to CITY that describes the change in scope,justification for the change,and cost and schedule impacts. Any potential increases to the scope of the proposed improvements (e.g. as a result of changes in standards and requests from Caltrans or other agencies)will be reported to CITY and any changes to the project scope will not be made without CITY approval. CONSULTANT will also record approved scope changes for future reference and report cost trends on a regular basis to CITY. Management activities will consist of administration, coordination, attending meetings and quality control as stated in the following: Subtask 1.1 Project Administration Project administration, supervise, coordinate and monitor activities for conformance with Caltrans standards and policies. Subtask 1.2 Project Schedule Prepare a Critical Path Method (CPM) schedule using Microsoft Project after Notice to Proceed for the project.Update the schedule on a monthly basis.Also,prepare,update,and submit a Three-Week Horizon Schedule at the regular design coordination meetings(PDT Meetings). Subtask 1.3 Project Coordination CONSULTANT will maintain close communication with City's Project Manager, Cedric Novenario by personal contact, telephone, email, and meetings. Close coordination with Caltrans and other project stakeholders will also be critical throughout the project. Subtask 1.4 PDT Meetings Prepare for and attend meetings such as: ■ Project Development Team (PDT) meetings with CITY, Caltrans, and stakeholders will address and resolve project issues. CONSULTANT will manage each PDT meeting, prepare the agendas for distribution 1 week before the meeting is held, and distribute meeting minutes within 7 working days after the meeting. CONSULTANT assumes 8 PDT meetings will be needed. Subtask 1.5 Technical Meetings Following Notice to Proceed, CONSULTANT will conduct a Project Kick-Off meeting with CITY and project stakeholders. Project scope, team organization, communication procedures, design schedule, critical activities, design data needs and project deliverables will be discussed. Prepare for and attend meetings such as: • Workshop meetings with CITY,Caltrans and other agencies to resolve technical issues • City Council/Community presentations(up to 2 presentations estimated) Subtask 1.6 Invoices/Progress Reports Apri110,2020 3