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BACKGROUND On July 18, 2017, City Council approved a professional services agreement with JKA in the amount of $468,000 to design and provide construction support services for the Fire Station No. 3 Replacement Project, CIP No. 17423. The agreement did not include the design and creation of biddable documents for temporary fire station facilities as it was unknown at the time where they would located. As the design of Fire Station No. 3 progressed, staff searched for a site to temporarily locate fire station personnel and equipment during construction. Staff determined the best location to be the vacant lot adjacent to the parking lot of Stanford Health Care — ValleyCare hospital at the intersection of Santa Rita Road and West Los Positas Road. However, late in the process, PGE informed the City that supplying power to the site would cost upwards of $300,000. While not ideal, because the Fire Station No. 3 Replacement project was ready to bid when the power for the temporary facility became an issue, the plans for the temporary station were amended whereby power would be provided with an on-site generator. The temporary fire station could operate on the generated power, but fueling and generator service over the course of the year was expected to be challenge. Ultimately, the bids for the Fire Station No. 3 Replacement project came in much higher than anticipated, causing the project to be deferred until additional funding could be identified to allow the construction to move forward. Staff has utilized this deferral period to search for an alternative location to house a temporary fire station during the construction of the permanent facility. Working with Livermore-Pleasanton Fire Department, the preferred site is now the vacant property at the corner of Stoneridge Drive and Rheem Drive, owned by the Catholic Community of Pleasanton (Roman Catholic Bishop of Oakland, Inc.). Staff has been in discussion with representatives of the Catholic Community of Pleasanton who are agreeable to the property being used to support a temporary fire station - although they cannot give final approval until they understand fully how the temporary facility will impact the property. In order to serve as a temporary fire station, the site must be graded, and an entry driveway must be installed. This could result in the loss of some street trees, etc. However, PGE has indicated power is readily available to serve the site. Sewer and water to serve the temporary station is available in Stoneridge Drive. DISCUSSION Stanford Health Care/ValleyCare Hospital Site JKA was involved in preparing the drawings and specifications to include the temporary facilities as part of the Fire Station No. 3 bid packet last year. Most of the work involving the temporary facility site was performed by JKA personnel, and they absorbed the preparation work into their existing agreement with the City without requesting additional compensation. However, as the City and JKA worked to satisfy the requirements of the hospital to utilize the site, as well as design the needed sewer and water connections, additional survey work was required. JKA's land surveying subconsultant was asked to perform the necessary topographical survey and utility record research. The subconsultant was paid $3,500 by JKA to perform this work. While JKA did not request additional compensation for the extra work performed to prepare the plans and specifications for the temporary facility site, they asked to be reimbursed their direct expense of having the required site survey performed. The first amendment to their Page 2 of 4