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Pleasanton Library Construction Support Services November 19, 2019 Page 2 • Establish notification procedures for any shutdowns of utilities that impact the progress of the work. • Coordinate with Library for move out of existing building and relocation back into new facility. • Coordinate the testing and inspection of the project (T&I under separate contract to the City) and review test reports and make recommendations as necessary. • Develop and maintain correspondence logs. • Review and make recommendation on change order requests from the contractors. In particular determine if the requests are legitimate. • Review any City or design team document changes and prepare cost estimates for each. • Maintain a change order log reflecting the status of each change order and the total cost of changes. • Develop and maintain submittal and shop drawing logs. • Develop and maintain a Request for Information (RFI) logs. • Produce weekly management report summary defining the progress of the work including change orders, RFI's, submittals, schedule and potential claims. Produce a more detailed monthly report of the same items. • Review the monthly payment requests for completeness and accuracy including lien releases are in order and make recommendation for payment to City. • Monitor the construction schedule provided by the contractors. • Provide progress photos of the project on a regular basis. • Review any potential claims. If any received, review them and make recommendations. • Conduct field inspection to evaluate work in progress to confirm that it conforms to the contract documents. • Work with all local and government agencies to keep them informed of the progress of the project. Meet with them as required. • Prepare in conjunction with the design team and City all punch lists. Monitor the completion of the punch lists by the contractors. • Coordinate and receive all closeout items including as-built drawings, operation and maintenance manuals, and warranties as required. • Assist with resolving all contract issues, warranties, bonds, etc. at closeout of project. • Prepare a final close out report with recommendation as to final payment, notice of completion, and file system for retrieval of closeout documentation. • Assist with owner training of building systems. • Transmit project documents to the City after final close out tasks are complete. 28o Bettencourt Street, Sonoma, CA 95476 www.jeffkatzarch itecture.com