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CITY OF PLEASANTON CLIMATE ACTION PLAN UPDATE Task 13 — Public meetings Working together with the client team, Cascadia will support a minimum of 12 in-person public hearings with the Planning Commission, City Council, Energy and Environment Committee;this task may also include public-facing workshops or other meeting types,to be determined in collaboration with the City and as part of the community outreach plan.We will coordinate meeting logistics and prepare supporting materials, including agendas, briefing reports for staff and stakeholders, presentations,and draft resolutions. The community outreach plan will lay out a detailed timeline for each public meeting.We anticipate engaging these groups at key points in the process,such as at the target setting,action identification/prioritization, and draft plan review stages. Cascadia is accustomed to working with citizen committees.We have worked with citizen committees in nearly all the climate action planning processes we have led, including for the cities of Flagstaff(AZ), Columbia (MO),Ashland (OR), and Albany(CA).This experience gives us a solid grounding on how to set and facilitate effective agendas, clearly present digestible information, and foster productive and relevant discussion. For example,we often employ interactive activities for soliciting targeted feedback, such as iPad-based SWOT analyses, breakout group-based multi- criteria assessments, and dot-based prioritization exercises.We will work closely with the City to tailor our proposed engagement approaches to ensure attainment of target outcomes for each group. Deliverables: • In-person support at 12 meetings • Supporting materials for each meeting • Additional public meeting attendance and support, as requested Task 14 —CAPDash implementation tool One of the core requirements of a "qualified GHG reduction plan" under CEQA is the implementation and monitoring of the adopted GHG reduction strategies. In order to help facilitate implementation and report progress in a transparent manner, Rincon developed the proprietary CAPDash tool.CAPDash is a cloud-based inventory and implementation tool that allows cities the ability to easily conduct annual GHG inventories,track and measure progress,and quantify success over time. Furthermore, CAPDash provides a centralized location to transparently share progress and data with stakeholders,ensuring that the implementation and monitoring aspects required under CEQA section 15183.5 are met.This task includes use of the CAPDash tool, including setup and uploading of all of the City's historic inventories and the final GHG reduction measures.The cost of the tool quoted in the budget section on page 19 includes all associated labor for tool setup,an in-person training for City staff, and ongoing use of the tool by the City after the completion of the proposed work scope. Task 15 — Optional: additional meetings As a community-oriented firm with extensive experience conducting public outreach and engagement work throughout the Bay Area,Cascadia is ideally positioned to offer additional public meetings and/or other outreach support to Pleasanton on an as-needed basis. Per the RFP,we have budgeted for five additional public meetings—see the Cost section for detail. In addition, as noted in Task 2,we can also facilitate additional public meetings and pop-up events,as requested by the City. Deliverables: • Up to five additional public meetings ' ASCADIA 0, 12