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BACKGROUND On July 18, 2017, City Council approved a professional services agreement with Jeff Katz Architecture in the amount of $468,000 to design and provide construction support services for the Fire Station No. 3 Replacement Project, CIP No. 17423. The agreement did not include the design and creation of biddable documents for temporary fire station facilities as it was unknown at the time where they would located. As the design of Fire Station No. 3 progressed, staff searched for a site to temporarily locate existing fire station personnel and equipment during construction. Staff determined the best temporary location to be the vacant lot adjacent to the parking lot of Stanford Health Care — ValleyCare hospital at the intersection of Santa Rita Road and West Los Positas Road. DISCUSSION JKA was involved in preparing the drawings and specifications to include the temporary facilities as part of the Fire Station No. 3 bid packet. They absorbed preparation work into their existing agreement with the City without requesting additional compensation. As the City and JKA worked to satisfy the requirements of the hospital to utilize the facility site, as well as design the needed water, sewer, and power connections, it became obvious that additional significant work was involved with creating the needed plans and specifications. Most of this work involving the temporary facility site was performed by JKA personnel. However, JKA's land surveying subconsultant was asked to perform a topographical survey and utility record search for the site. The subconsultant was paid $3,500 by JKA to perform this work. While JKA is not requesting additional compensation for the extra work performed to prepare the plans and specifications for the temporary facility site, they are asking to be reimbursed their direct expense of having the required site survey performed. This contract amendment is for that purpose and increases the contract amount by $3,500. This increases the total contract amount to $471,500. The amendment also extends the contract period to December 31 , 2020. Based upon the anticipated construction schedule for Fire Station No. 3, extending the JKA agreement as proposed will prevent the agreement from expiring during the actual construction so JKA may provide the construction support services included in the original agreement. Submitted by: Fiscal Review: Approved y: Stephen Kirkpatrick ina Olson Nelson Fialho Director of Eriineering Director of Finance City Manager Attachments: 1. Contract Amendment with Jeff Katz Architecture Page 2 of 2