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B. Vacation Leave <br /> 1. Vacation Cap <br /> The vacation cap is four hundred (400) hours. At any time an employee reaches <br /> four hundred (400) hours, the employee shall cease accruing vacation until such <br /> time as their balance falls below the cap. However, in the event an employee has <br /> requested to take vacation but been denied or other circumstances prevented the <br /> employee from taking vacation, the employee may submit a written request to the <br /> City Manager, or designated Assistant City Manager, for special consideration to <br /> carry over vacation balances beyond four hundred (400) hours. <br /> 2. Separate Vacation Bank <br /> Effective September 1, 2012, any accrued vacation in excess of three hundred <br /> (300) hours shall be placed in a separate Vacation Bank for each affected <br /> employee. Employees shall be entitled to use or sell the hours in the Bank for <br /> vacation or for extended leave in the same manner as regular vacation hours. The <br /> hours shall be paid out at the pay rate of the employee when used. <br /> C. Vacation Schedule/Usage <br /> 1 . The scheduled use of vacation shall be approved in advance by the <br /> employee's supervisor. <br /> 2. Except for confidential employees, vacation leaves of less than the employee's <br /> regular workday shall not be deducted from the employee's accrued vacation <br /> leave balance. <br /> 3. Management and confidential employees may not use accumulated leave to <br /> end service prior to retirement or separation from the City, unless authorized by <br /> the City Manager. <br /> D. Vacation Sell Back <br /> Management and confidential employees may request to sell back up to two <br /> hundred and forty (240) hours of accrued vacation in each calendar year. <br /> Employees may sell accrued time in one (1) hour increments with a minimum of <br /> Page 18 of 44 <br />