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BACKGROUND In September 2017, an RFQ was advertised, seeking an architectural firm qualified to design and prepare biddable construction documents to remodel and add to the Senior Center to create office space for the Community Services staff located in the modular office space adjacent to the City Permit Center at 200 Old Bernal. In response to the RFQ, ten architectural firms (along with their assembled subconsultant teams) submitted their Statement of Qualifications (SOQs). A selection committee consisting of the Director of Operations and Water Utilities, the Community Services Director, Library Director, Assistant City Manager and the Director of Engineering/City Engineer reviewed the SOQs. The selection committee invited four firms to participate in an interview. JKA was the unanimous choice of the selection committee as the most qualified firm for the remodel/expansion project. Staff and JKA participated in meetings at the Senior Center to understand the needs of the patrons as well as how the staff within building currently serve those needs. JKA also met with Community Services staff to understand their office space needs and how they could be accommodated in a remodeled/expanded Senior Center. As-built plans for the Senior Center, and the existing site conditions and constraints were also reviewed. This work resulted in a design and fee proposal from JKA to create biddable construction documents for the Senior Center remodel/expansion that included both a remodel of a portion of the existing building, as well as expansion to the existing north building. However, at the same time the work plan and proposal was being developed, it was decided that the Community Services Department and the Library Department would be combined into a single Library and Recreation Department. That merger was finalized as of July 1, 2018. With the formation of the Library and Recreation Department, the goal of the project changed from creating permanent office space for the Community Services staff within the Senior Center to creating permanent office space for the combined management staff of the Library and Recreation Department within the existing library building. Creating office space for the Library and Recreation Department staff also allows for the removal of the modular office space at 200 Old Bernal. When this change of direction occurred, the City entered into a contract with JKA in the amount of$21,000 to analyze the feasibility of remodeling the library offices. This work involved determining space needs for the offices, then analyzing the existing library building, including architectural, structural, electrical, plumbing, and heating ventilation and air conditioning (HVAC) systems to fully understand the feasibility and cost to remodel. DISCUSSION The existing library building was constructed in 1987, with some areas of the building (including the existing office space) remodeled and expanded in 1999. It has been determined that the office area could be expanded again, by approximately 523 square- feet into the existing public space to house all of the Library and Recreation Department Page 2 of 3