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THE CITY OF 9 CITY COUNCIL AGENDA REPORT pLEASANTONE December 4, 2018 Engineering TITLE: APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH JEFF KATZ ARCHITECTURE IN THE AMOUNT OF $120,500 TO DESIGN AND ASSIST WITH CONSTRUCTION ADMINISTRATION OF THE PLEASANTON LIBRARY OFFICE REMODEL PROJECT SUMMARY City staff, working with Jeff Katz Architecture (JKA), has developed a concept design to remodel the Pleasanton Library office area to accommodate both the existing staff and the Library and Recreation staff that are currently located in the modular office space at 200 Old Bernal, behind Community Development. The concept has been reviewed and approved by the Friends of the Library and the Library Commission. This agreement with JKA for $120,500 will take the concept design to biddable construction documents. Construction is currently estimated at approximately $1.25 million including the purchase of new modular furniture for the remodeled area, but the estimate will be refined as the design progresses. JKA was chosen through a Request for Qualifications (RFQ) process. At the time the RFQ was advertised, the project under consideration was a remodel and addition to the Senior Center to relocate Community Services staff from the modular. When the Library and Recreation Department was created, the project was updated to a library office area remodel to relocate the combined department staff. RECOMMENDATION 1. Approve and authorize the City Manager to execute a professional services agreement with Jeff Katz Architecture in the amount of$120,500 to design and assist with construction administration of the Pleasanton Library Office Remodel project. FINANCIAL STATEMENT There is a total of$1.28 million available in the Senior Center Facility Remodel Project, CIP No. 17750, to fund this design agreement. Once the design is complete, there will be $1,159,500 available for construction and furniture procurement.