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when appropriate. Quantities will be calculated as they are incorporated <br /> in the work. The most current Caltrans Construction Manual is the <br /> principal reference for CONSULTANT'S field personnel. <br /> c. Project Meetings — CONSULTANT shall conduct one preconstruction <br /> conference; weekly progress meetings; and other project related <br /> meetings. CONSULTANT shall prepare agendas and meeting minutes. <br /> d. Project Submittals — CONSULTANT shall process Contractor's submittals <br /> and assure their timely review. CONSULTANT shall maintain a log to <br /> track processing of Contractor's submittals. Review and acceptance of all <br /> technical project submittals will be by City, the designer of record. <br /> CONSULTANT shall review construction related submittals.. <br /> CONSULTANT shall review contractor's baseline, monthly-updated, and <br /> as-built Critical Path Method schedules for completeness and conformity <br /> with contract specifications. <br /> e. Claims Mitigation — CONSULTANT will take steps to avoid claims on the <br /> project. CONSULTANT will coordinate setup of Dispute Review Board, if <br /> required; prepare contract issues for their review; and monitor costs <br /> incurred for Board's services. In the unlikely event of claims, any claims <br /> resolution will be performed as additional services. <br /> f. Progress Payment— CONSULTANT shall prepare monthly progress <br /> payment requests and submit to CITY for their payment. CONSULTANT <br /> will segregate payments by funding source as requested by CITY. <br /> g. Change Orders — CONSULTANT shall evaluate proposed change orders <br /> and coordinate changes in design with CITY staff as appropriate. <br /> CONSULTANT shall prepare change orders and an independent cost <br /> estimate and schedule impact analysis. <br /> h. Document Tracking — CONSULTANT shall track all documents during the <br /> course of the project. Documents to be tracked include but are not limited <br /> to all correspondence, shop drawings, test results, change orders, <br /> potential change order items, potential claims, design clarifications, <br /> photographs, etc.. <br /> i. Documentation — CONSULTANT shall document the Contractor's and <br /> utility companies' activities on a daily basis; conversations and meetings <br /> related to the project; changed conditions; change orders; weather; <br /> accidents; environmental mitigation; and all other items that may be <br /> necessary for reviewing progress payments; evaluating and processing <br /> change orders; and resolving potential claims. Documentation is to <br /> include both written text and photographs. Progress photographs of the <br /> Consulting Services Agreement between XXXXX <br /> City of Pleasanton and Carlson Management, Inc. Page 2 of 4 <br />