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BACKGROUND The Firehouse Arts Center opened in September of 2010. At that time, the Civic Arts Division staff determined that a relationship with a professional theater company would serve to enhance programming. A relationship was developed with Pacific Coast Repertory Theatre (PCRT) and in January 2011, PCRT produced their first show in the Firehouse Arts Center. In 2013, City staff conducted a Request for Proposal (RFP) for a theatrical production company and PCRT was recommended by the screening committee and the Civic Arts Commission. A contract was approved by City Council. This contract is set to expire in June 2018. Anticipating the expiration of the current contract, a Request for Proposal (RFP) for a theatrical production company was distributed in October 2017 and one company responded. This RFP requested three (3) productions per year to fit within the following budget: • Year 1 of Contract: $165,000 • Year 2 of Contract: $168,000 • Year 3 of Contract: $171,000 The one submittal received by the City included the following budget information: • Year 1 of Contract: $202,924 • Year 2 of Contract: $207,000 • Year 3 of Contract: $212,000 The RFP was disqualified as it did not fit within the stated budget. In December 2017, staff redistributed a Request for Qualifications (RFQ) for a theatrical production company and two companies responded—Tri-Valley Repertory Theatre and Pacific Coast Repertory Theatre. The request for qualifications asked for two (2) to three (3) productions per year and for the companies to submit financial proposals. No dollar amount was designated in this RFQ. DISCUSSION A screening committee consisting of two Civic Arts Commissioners (Nene/Wedge- Bonde) and City Staff reviewed written proposals and financial information and conducted interviews of both companies. The proposals and interviews from both TVRT and PCRT were given extensive consideration. Although the screening committee acknowledged the strong production value of the shows produced by PCRT over the past few years and the quality of their written proposal, they unanimously voted to recommend the Tri-Valley Repertory Theatre (TVRT) as the City's new provider of theatrical production services. TVRT was recommended by the screening committee based upon several key factors, including: • TVRT's long standing experience working in Pleasanton and the Tri-Valley as a Pleasanton based business; Page 2 of 4