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BACKGROUND
<br />The Capital Improvement Program (CIP) has allocated funding for the design (in the
<br />current fiscal year) and construction (in fiscal year 2018-19) of the improvements for the
<br />existing parking lot in the transportation corridor located one-half block east of Main
<br />Street between Bernal Avenue and Abbie Street. The existing parking lot provides 60
<br />parking stalls on a stabilized gravel surface with a one-way drive aisle and diagonal
<br />parking. The proposed project will be similar to the Firehouse Arts Center parking lot
<br />which has a two-way drive aisle, a ninety degree parking configuration on each side, a
<br />walk path, and landscaping. This project will include one or more retaining walls (the
<br />exact location will be determined during the design phase), site lighting, a shared
<br />bike/pedestrian path, an electric vehicle charging station, drainage improvements,
<br />storm -water quality treatment, curb, gutter, asphalt pavement and striping. The
<br />proposed project will provide an additional 70 to 80 parking spots in the downtown area.
<br />The City of Pleasanton General Plan 2005-2025 adopted by the City Council on July 21,
<br />2009, identified and provided guidance on parking -related issues within Downtown
<br />Pleasanton.
<br />The Downtown Specific Plan (DSP) was adopted by the City Council on March 5, 2002,
<br />and amended January 21, 2014. The DSP includes parking -related policies in the Land
<br />Use, Transportation, and Parking chapters.
<br />On April 26, 2017, City Council approved the Downtown Parking Strategy and
<br />Implementation Plans prepared by Fehr & Peers. These plans identified this current
<br />project as the number one priority (under "Top -Ten Strategies") for implementation.
<br />DISCUSSION
<br />Consultant Selection
<br />A Request for Qualifications (RFQ) was advertised and three firms submitted a
<br />Statement of Qualifications. On December 12, 2017, HMH, Bellecci & Associates, Inc.
<br />and Wood Rogers, Inc. were invited to interview as part of the consultant selection
<br />process. HMH was ranked as the number one firm. Parameters used for the evaluation
<br />of the statement of qualifications and interviews included presentation, project
<br />understanding, project approach, members of the project team, and their previous
<br />experience with similar projects. City staff conducted a meeting with HMH to determine
<br />a detailed scope of work. As a result of the meeting, HMH developed and submitted a
<br />detailed proposal. After City staff reviewed and evaluated the proposal, and verified that
<br />previous work performed by HMH was satisfactory, staff recommends the award of the
<br />design contract to the most qualified consultant, HMH.
<br />Budget
<br />The total budget for this project is $2,200,000 which includes $200,000 funded in the
<br />current year, and $2,000,000 to be funded next fiscal year (FY 2018-19). In order to
<br />expedite the design process, Alexander & Associates was authorized to perform the
<br />topographic survey and prepare base sheets for project, at a cost of $11,000. The
<br />$197,000 design contract and the $11,000 for the survey work total $208,000. The
<br />design of the project will not be completed until fiscal year 2018-19, therefore $200,000
<br />will be encumbered in the current fiscal year and $8,000 will be encumbered in fiscal
<br />year 2018-19, leaving a balance of $1,992,000 available for construction costs.
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