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i I I L rryc:_:_:-„ — - Managing Tomorrow's Resources Today Mr.Brian Dolan March 28,2017 Page2of3 ® Programs and services needed to address the needs of the City's businesses and residents and comply with existing and future regulations. o Customer rates that are comparable to other agencies in the County with a methodology for future adjustments that results in stable and predictable future rates. o Customer service, education and technical assistance that are informative, responsive and of value to residents and businesses. o Contract management tools that provide insight into the success of operations and compliance with regulations and contract terms and the ability of City staff to effectively work with PGS management to bring services into compliance. Approach • Phase I - After reviewing background materials from your past negotiation efforts and the recent PGS proposal,I would like to meet with you and other City staff to discuss your intermediate and longer term solid waste management goals and the strategic objectives to be achieved in your next solid waste franchise agreement. Against these goals and objectives,I would like us to develop minimal acceptable terms for the next solid waste franchise agreement; whether that is with PGS or another contractor. Based on these terms, I would like us to.discuss PGS' recent proposal to you, in order to identify any necessary gaps between PGS' recent proposal and your minimal acceptable terms. At the conclusion of this process, I suggest we meet with the Council Committee Subcommittee to review the findings and conclusions from these discussions and obtain their comments. Phase II - I suggest that we allow up to three meetings with PGS to arrive at a Memorandum of Understanding(MOU)that would be executed by PGS and,if approved by the Council,would serve as the basis for an extended and restated franchise agreement. The number of meetings,if properly planned, prepared for and managed should be adequate for this purpose. The purpose of the MOU is to go back to Council,with well documented contract terms,for direction as to whether to negotiate an agreement with PGS or go to a competitive process. If we cannot reach agreement,we will document the points of agreement and disagreement for presentation to Council. Phase Ill-If the Council directs staff to negotiate an agreement with PGS based on the terms of the MOU, we would prepare up to two drafts and one final agreement during the negotiations with PGS. Of course, the drafts and final agreement would be reviewed by City staff and the City Attorney's office and their comments incorporated. SChedulle We are prepared to commence the engagement within two weeks of receiving a notice to proceed. Assuming City and PGS staff availability, we could be prepared to go to Council with the results of negotiations and the MOU by the middle ofJune. If Council directed us to negotiate a restated agreement