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1 4.3.2.3. City Public Works Agreement, Agreement for As -Needed Goods and Services (with maximum term of five years), or other appropriate City agreement is required. Must be signed by the contractor and City Manager prior to issuance. 4.3.2.4. Submit properly coded invoice with agreement in accordance with administrative guidelines. 4.3.3. $45,000.01 to $175,000: City Manager Approval with Informal Bidding 4.3.3.1. Issue a Notice Inviting Informal Bids to all contractors in the service category list developed by the City and/or all appropriate trade journals at least ten calendar days prior to bid opening. Bids must be received in a sealed envelope at a specific time, date, and location. 4.3.3.2. Selection must be the Lowest Responsive and Responsible Bidder. If recommending a Sole Source Provider or a contractor other than the Lowest Responsive and Responsible Bidder, the Department Head must issue a memo to the Finance Department (copied to the Law Department) justifying the recommendation. City Manager approval is required. 4.3.3.3. City Public Works Agreement, As -Needed Goods and Services Agreement (with maximum term of five years), or other appropriate City agreement is required. Must be signed by the contractor and City Manager prior to issuance. 4.3.3.4. Submit properly coded invoice with agreement in accordance with administrative guidelines. 4.3.4. $175,000.01 and above: City Council Approval with Formal Bidding 4.3.4.1. Issue a Notice Inviting Formal Bids in a newspaper of general circulation and all appropriate trade journals at least fifteen calendar days prior to bid opening. Bids must be received in a sealed envelope by a specific time, date, and location. 4.3.4.2. Formal plans, specifications, and bid documents must be issued in accordance with the State Public Contracts Code §22037. 4.3.4.3. Bid must be awarded to the Lowest Responsive and Responsible Bidder. City Council approval is required. DRAFT Purchasing Procedures and Manuall 11 15 16 15