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4.1.1. $0 to $10,000: Department Head6 Approval <br />4.1.1.1. No specific solicitation process is required. Comparative pricing is <br />expected to secure the lowest qualified price. <br />4.1.1.2. Authorization to select vendor and process purchase is determined by <br />Department Head. <br />4.1.1.3. Price quote is required as documentation prior to the purchase. <br />4.1.1.4. Use of City agreement (with maximum term of five years) or PO is <br />recommended but not required. If the vendor requires a vendor - <br />provided agreement instead, it requires prior review and approval from <br />the Law Department. <br />4.1.1.5. Forward properly coded vendor invoice to the Finance Department for <br />payment. If using a City agreement or PO, submit it to the Finance <br />Department with the invoice. <br />4.1.2. $10,000.01 to $100,000: City Manager Approval <br />4.1.2.1. Three written price quotes must be received prior to purchase. If three <br />cannot be obtained, submit a memo to the Finance Department with <br />the City agreement or PO outlining the solicitation/selection process. <br />Alternatively, a Cooperative Purchasing Agreement (CPA) can be <br />used. <br />4.1.2.2. Qualified Low Bidder must be selected. If recommending a CPA, Sole <br />Source Vendor, or a contractor other than the Qualified Low Bidder, <br />the Department Head must submit a memo to the Finance Department <br />justifying the selection. <br />4.1.2.3. City agreement (with maximum term of five years) or PO is required, <br />and must be signed by the City Manager prior to issuance. If the <br />vendor requires a vendor -provided agreement instead, it requires prior <br />review and approval from the Law Department. Annual recurring <br />purchases require the vendor's signature. <br />6 The Department Head may formally designate signing authority for purchases less than $10,000 <br />to a member of his/her staff. <br />'Depending on the type of work, goods, or services, this may be an (As -Needed) Maintenance <br />and Trade Services Agreement or an Agreement for Goods and Services. Insurance requirements <br />must be specified in each of the agreements. <br />DRAFT Purchasing Procedures and Manual 11 15 16 11 <br />