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4100 4. Prepare Final Bid Documents(100%Complete) 4.1 Prepare 100% Roadway Plans 4.2 Prepare 100%Traffic Signal/Electrical Plans 4.3 Prepare 100%Construction Cost Estimates 4.4 Prepare 100%Specifications 4.5 Submit 100% Deliverables to City and Caltrans 4.6 Submit Final Caltrans Encroachment Permit Application on Behalf of City 5.Construction Support(Allowance) 5.1 Provide Engineering Consultation During Bidding and Construction Phases 5.2 Assist City in Preparation of Addenda 5.3 Review and Respond to RFI's 5.4 Prepare Record Drawings SCOPE OF WORK TASK 1-Project Management and Coordination 1.1 Project Management Quincy's Project Manager, Pat Flynn,will be the primary point of contact for the City and will be responsible for the overall Scope, Schedule and Budget. Project Management work includes, but is not limited to,the following items: • Administer the project • Clarify tasks,deliverables, and update work plan • Ensure conformance with City and Caltrans standards and requirements • Coordinate with City,Caltrans,and other affected agencies • Update Project Schedule Deliverables: • Monthly progress reports. • Monthly schedule updates. 1.2 Kick-off Meeting Quincy, including the Project Manager and key staff,shall attend a project kickoff meeting with City to confirm City objectives and establish parameters for design. 1.3 City Coordination and Project Review Meetings Quincy shall organize,schedule, and prepare agenda and meeting minutes for the following meetings: 1. Project Progress/Status meetings with City 2. Design Coordination with Caltrans on GAD and Design Exception items a. Prior to the 65%PS&E submittal,Quincy will schedule a geometric review meeting with Caltrans and City to go over City's preliminary design and design exception elements. �— — —1 Page 3 of 10