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BACKGROUND The City has an ongoing need for general landscape architectural professional services. The type of services needed may include, but are not limited to: general consulting, planting and irrigation design, plan checking, Capital Improvement Program project design, computer or manual drafting, and other tasks associated with landscape architecture design, construction, and/or operation as assigned and directed by the City Engineer. These services will provide support for the Landscape Architecture Division for various City capital improvement and private development related projects. Since this is a varied and ongoing need, the City has found the best mechanism to acquire these services is through the use of"on-call" contracts. To ensure these types of services are readily available when needed, staff advertised an RFQ package in January 2017. The RFQ described the type of work needed, indicated that the City would be seeking multiple firms to perform the work, and indicated the intention to enter into a three-year "on-call" contract with work assigned if/when needed. DISCUSSION A total of seventeen landscape architectural firms submitted an SOQ in response to the advertised RFQ. City engineering staff reviewed the SOQs and invited the six highest rated respondents for an interview. A panel of four City staff members familiar with project needs and types of services conducted interviews with the following six firms: 1. Callander Associates 2. Gates +Associates 3. Meyer + Silberberg 4. Moore lacofano Goltsman, Inc. 5. PGA Design, Inc. 6. Royston Hanamoto Alley & Abey Based on ratings of the SOQs, interviews, and reference inquiries, staff recommends awarding contracts to three firms: Callander Associates Landscape Architecture, Inc., Moore lacofano Goltsman, Inc., and Royston Hanamoto Alley & Abey. Staff believes these three firms are the most qualified to provide the required landscape architectural professional services through FY 2019-20. Funding for these contracts will be provided from the CIP project budget for the specific project requiring these services. Funding for landscape architectural improvements associated with private development services will be provided by the associated developer/property owner. When a service is needed for a project, the selected firms will be requested to submit a detailed proposal which defines the scope of work for the project and the fee required to complete the work. Staff will negotiate the final scope of work and fee. If successful, a task authorization will be issued to the consultant, authorizing the work under the contract terms. Page 2 of 3