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The on-call landscape architect consultants will provide the Landscape Architecture <br /> Division with support in implementing the CIP and other projects identified by the City. <br /> These projects may include: general consulting, planting and irrigation design, plan <br /> checking, CIP project design, computer or manual drafting, and other tasks associated <br /> with landscape architecture design, construction, and/or operation as assigned and <br /> directed by the City Engineer. Typically, such service support costs range between <br /> $5,000 and $75,000 for each service, and are dependent on the size, types of services <br /> and complexity of the job. <br /> Staff is recommending that City Council authorize the Director of Engineering to approve <br /> task authorizations up to $75,000. The $75,000 threshold covers the anticipated cost of <br /> design for several of the City's projects identified in the CIP. If a proposed fee exceeds <br /> $75,000, staff will bring the authorization decision to City Council. <br /> Approval of these contracts authorizes staff to spend up to the aggregate amount of the <br /> $500,000 between the three firms over a three-year period, which will likely consist of 10 <br /> to 20 separate project authorizations over the term of the contracts. However, the <br /> contracts do not guarantee any amount of work to any of the consultants, nor do they <br /> guarantee that$500,000 in services will be necessary over the term of the contract. <br /> The landscape architecture contracts before City Council have the same three-year term <br /> and allow for two, one-year contract extensions if deemed appropriate by staff. This will <br /> provide the flexibility to adjust the durations based on the performances of the consultants <br /> and the work demands. Note that the possible contract term extensions do not adjust the <br /> not-to-exceed aggregate total contract amount. <br /> Staff recommends City Council approve the proposed professional services agreements <br /> with Callander Associates Landscape Architecture, Inc., Moore lacofano Goltsman, Inc., <br /> and Royston Hanamoto Alley & Abey. <br /> Submitted by: Fiscal review: Approv d by: <br /> Stephen irk at ck Nina Olson Nelson Fialho <br /> Director o gineering Director of Finance City Manager <br /> Attachments: <br /> 1. Proposed consultant contract with Callander Associates Landscape Architecture, <br /> Inc. <br /> 2. Proposed consultant contract with Moore lacofano Goltsman, Inc. <br /> 3. Proposed consultant contract with Royston Hanamoto Alley & Abey. <br /> Page 3 of 3 <br />