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THE CITY OF 9 r L_ •l pLEASANTON. CITY COUNCIL AGENDA REPORT April 18, 2017 Engineering TITLE: APPROVE ON-CALL GENERAL LANDSCAPE ARCHITECTURAL PROFESSIONAL SERVICES CONTRACTS WITH THE FIRMS OF CALLANDER ASSOCIATES LANDSCAPE ARCHITECTURE, INC., MOORE IACOFANO GOLTSMAN, INC., AND ROYSTON HANAMOTO ALLEY & ABEY SUMMARY The City has a need for general landscape architectural professional services for various projects. In January 2017, City staff advertised a Request for Qualifications (RFQ) package, requesting Statements of Qualifications (SOQ)from firms interested in providing the needed services. In response, seventeen landscape architecture firms submitted an SOQ. Staff reviewed the SOQs and invited the top six firms for an interview. Based on each firm's stated qualifications, interview performances, and responses to inquiries of their references, staff recommends that the City Council award contracts to three firms: Callander Associates Landscape Architecture, Inc., Moore lacofano Goltsman, Inc., and Royston Hanamoto Alley &Abey. Staff recommends the contracts cover approximately a three-year period from April 30, 2017, to June 30, 2020, and have an aggregate total not- to-exceed contract amount of $500,000. Although the recommended aggregate not-to- exceed total is $500,000 over the three-year term, there is no guarantee that the$500,000 will be expended during the term, and there is no amount of work guaranteed to any of the three firms. Work will be assigned by task authorization based solely on recognized need. RECOMMENDATION 1. Approve professional services contracts with Callander Associates Landscape Architecture, Inc., Moore lacofano Goltsman, Inc., and Royston Hanamoto Alley & Abey to provide on-call general landscape architectural professional services in the total aggregate not-to-exceed amount of$500,000 between April 30, 2017, and June 30, 2020. Approve two possible one-year extensions at the City's sole discretion. 2. Authorize the City Manager to execute the attached contracts. 3. Authorize the Director of Engineering to approve task authorizations up to $75,000. FINANCIAL STATEMENT No additional funding is needed to approve these consultant contracts. Funding for these contracts will be budgeted under each individual Capital Improvement Program (CIP) project, come from developer fees, or from the annual Operating Budget if necessary to support park or other landscape maintenance activities.