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• 4 2 1 5 Forward properly coded vendor invoice to the Finance Department for payment 4 2 2 $10,000 01 to $100,000 City Manager Approval 4 2 2 1 RFPs and RFQs are a recommended approach to find and compare qualified professional(s) Three informal proposals should be received prior to purchase If three cannot be obtained, submit a memo to the Finance Department with(Design) Professional Services Agreement outlining the solicitation/selection process 4 2 2 2 Selection must be based on the selection criteria outlined in the proceeding section 4 2 2 3 City Professional Services Agreement is required, and must be signed by the City Manager prior to the start of work If the professional requires use of its agreement instead, prior review and approval from the Law Department is required 4.2 2 4 Submit properly coded vendor invoice with(Design) Professional Services Agreement and account numbers to the Finance Department in accordance with administrative guidelines 4 2 3 $100,000 01 and above City Council Approval with Competitive Selection Process 4 2 3 1 Professional must be chosen using a Request for Proposal (RFP) or a Request for Qualifications (RFQ) A Managed Qualified Bidders List may be used if existing A Sole Source Vendor can be used with City Manager approval 4 2 3 2 Selection must be based on the selection criteria outlined in the RFP/RFQ City Council approval is required 4 2 3 3 City (Design) Professional Services Agreement is required, and must be signed both by the vendor and City Manager prior to issuance If the professional requires use of its agreement instead, prior review and approval from the Law Department is required 4 2 3 4 Submit properly coded vendor invoice with(Design) Professional Services Agreement and account numbers to the Finance Department in accordance with administrative guidelines. Purchasing Procedure and Manual 10-4-16 1