16 - Laserfiche WebLink

administrative guidelines When using a CPA, submit a copy of the CPA with the PO 4 1 3 $100,000 01 and above City Council Approval with Competitive Bidding Process 4 1 3 1 Vendor must be chosen using a competitive bidding process (see definitions section) A Managed Qualified Bidders List may be used if existing Alternatively, a Cooperative Purchasing Agreement (CPA) can be used A Sole Source Vendor can be used with City Manager Approval 4 1 3 2 Qualified Low Bidder must be selected City Council approval is required 4 1 3 3 City agreement or PO is required, and must be signed both by the vendor and City Manager prior to issuance If the vendor requires a vendor-provided agreement instead, it requires prior review and approval from the Law Department 4 1 3 4 Submit properly coded vendor invoice with agreement or PO and account numbers to the Finance Department in accordance with administrative guidelines When using a CPA, submit a copy of the CPA with the PO 4 2 Professional Services 4 2 1 $0 to $10,000 Department Head Approval 4 2 1 1 No specific solicitation process is required Comparative pricing is expected to secure the lowest qualified price RFPs and RFQs are also a recommended approach to find and compare qualified professional(s) 4 2 1 2 Authorization to select professional is determined by Department Head 4 2 1 3 Signed proposal and rates are required as documentation prior to entering into a(Design) Professional Services Agreement 4 2 1 4 Use a(Design) Professional Services Agreement If the professional requires use of its agreement instead, prior review and approval from the Law Department is required Purchasing Procedure and Manual 10-4-16 1