16 - Laserfiche WebLink

4 1 1 1 No specific solicitation process is required Comparative pricing is expected to secure the lowest qualified price 4 1 1 2 Authorization to select vendor and process purchase is determined by Department Head 4 1 1 3 Price quote is required as documentation prior to the purchase 4 1 1 4 Use of City agreement3 or PO is recommended but not required If the vendor requires a vendor-provided agreement instead, it requires prior review and approval from the Law Department 4 1.1 5 Forward properly coded vendor invoice to the Finance Department for payment If using a City agreement or PO, submit it to the Finance Department with the invoice 4 1 2 $10,000 01 to $100,000 City Manager Approval 4 1 2 1 Three written price quotes must be received prior to purchase If three cannot be obtained, submit a memo to the Finance Department with the City agreement or PO outlining the solicitation/selection process Alternatively, a Cooperative Purchasing Agreement(CPA) can be used 4 1 2 2 Qualified Low Bidder must be selected If recommending a CPA, Sole Source Vendor, or a contractor other than the Qualified Low Bidder, the Department Head must submit a memo to the Finance Department justifying the selection 4 1 2 3 City agreement or PO is required, and must be signed by the City Manager prior to issuance If the vendor requires a vendor-provided agreement instead, it requires prior review and approval from the Law Department Annual recurring purchases require the vendor's signature 4 1 2 4 Submit properly coded vendor invoice with agreement or PO and account numbers to the Finance Department in accordance with 'Depending on the type of work, goods, or services, this may be an(As-Needed) Maintenance and Trade Services Agreement or an Agreement for Goods and Services Insurance requirements must be specified in each of the agreements Purchasing Procedure and Manual 10-4-16 1