02 - Laserfiche WebLink

concerns regarding dust control or other components of the project. Temporary construction fencing and a portable comfort station were set up on the site on July 21. On Thursday and Friday, July 21 and 22, City Engineering staff began hearing concerns from area residents about the construction of the courts scheduled to start on July 25. Over the weekend (July 23 and 24) the resident's concerns intensified. In response to those concerns raised about the construction of the tennis courts, a special City Council meeting was scheduled for August 9 to receive input from the community. The contractor was notified to not begin work in the park on July 25, and to suspend all work on the project until the City Council provides additional direction. DISCUSSION Due to the long history of planning for the Tennis and Community Park, and these two courts being the final phase of the park, there were no recent efforts to seek nearby neighborhood's input regarding the location of the tennis courts within the park. Staff believes there are three basic alternatives available to City Council: 1. Continue with the project as currently planned to construct the two additional tennis courts as shown in Attachment 1. 2. Eliminate the consideration of two additional tennis courts at the Tennis and Community Park at this time. 3. Direct staff to further study other potential locations in the Tennis and Community Park to construct two additional tennis courts, including the three potential alternatives discussed below and shown graphically in Attachments 2, 3, and 4. Continuing Work as Planned or Cancelling the Contract Continuing with the project as designed and bid would allow the contract work to proceed with some minor cost impacts associated with the suspension of work. Field work would need to start immediately to complete the project by this fall. If the City Council chooses not to build the additional tennis courts at this time, or directs staff to consider alternative locations for the courts within the park, the construction contract with Goodland Landscaping will be cancelled. If the contract is cancelled, staff will negotiate with Goodland the cost of the work they have performed to date. Please keep in mind that work has been performed other than the actual field work in the park. For example, the contractor has purchased required bonds and insurance, entered into subcontracts, arranged and ordered material and equipment, etc. The contractor may also seek anticipated profit on the project to which they may be entitled, especially true if they can demonstrate lost opportunities for other work because they expected to perform this contract. Staff believes the contractor will negotiate these costs in good faith, and the final amount will be manageable, but it is pointed out here so that City Council is aware it is not as simple as cancelling a contract with no cost because there has been little actual field work accomplished. It should also be noted that the installation of the tennis court playing surface is temperature dependent. The timing of this project to begin on July 25 allowed the flex Page 4 of 8