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• RECOMMENDATION It is recommended that the City Council take the following actions: • Approve Amendment to Professional Services Contract for Burial Services to Catholic Funeral and Cemetery Services in the amount not to exceed $17,500 • Approve Professional Services Contract for Cemetery Management and Sales and Burial Coordination to Graham Hitch Mortuary not to exceed $48,000 • Allocate a $500,000 loan from the General Fund to be placed in a Pleasanton Pioneer Cemetery Masterplan Implementation Reserve Fund • Formally Designate the Park and Recreation Commission as the primary advisory body for the Pleasanton Pioneer Cemetery operations FINANCIAL STATEMENT Funds for the two service contracts have been allocated in the FY16/17 in the Cemetery Enterprise Fund — Operations budget#366900 totaling $83,000. Upon Council's approval, $500,000 will be borrowed from the General Fund and will be placed in a Pleasanton Pioneer Cemetery Masterplan Implementation Reserve Fund. Existing annual expenses and revenues are provided in greater detail in this report beginning on page 7. BACKGROUND The Pleasanton Pioneer Cemetery (formally Pleasanton Memorial Gardens Cemetery), located at 5780 Sunol Boulevard in Pleasanton, has been in existence since 1850 with many of the City's founding pioneers including John Kottinger and Joshua Neal and many Pleasanton military veterans buried there. The site is approximately 5.2 acres and is generally divided into two parts, the historic cemetery and the new section, South Hill West. In early 2007, the City approved the purchase of the Cemetery from the International Order of Odd Fellows (IOOF) and agreed to maintain it in a "Pioneer" (non-landscaped) standard. Under the conditions of the acquisition, plot sales were suspended pending further investigation and research of the property and existing records. At that time, safety and other necessary site improvements were implemented and an operational review of the Cemetery program was assigned to the Parks and Recreation Commission. The City began a contract with Catholic Funeral and Cemetery Services (CFCS) to provide cemetery database creation, map development, and burial services for persons with pre-paid plots within the Cemetery. Since acquisition of the Cemetery, the City Council has authorized general maintenance improvements, conducted an initial study surveying plot verification, and pre-installation of 202 casket vaults and 202 cremation niches in the newly formed South Hill West. Page 2 of 10