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BACKGROUND The City has historically utilized contract services to provide officiating services for City youth and adult sport leagues, as well as tournaments. Services include official selection, training, scheduling and supervision for adult softball league games and tournament play. In 2011, the City initiated a Request for Proposal (RFP) process was conducted to obtain a qualified vendor to provide umpire services for the adult softball league games and tournament play. Two (2) vendors responded to the RFP which included; Mission Valley Sports Officials, Inc. and NSA of California. After reviewing the proposals it was determined that Mission Valley Sports Officials, Inc. was the most qualified based on its overall experience with providing umpire services which included a thorough knowledge of the City's sport leagues. On February 7, 2012, the City Council approved the recommendation to enter into an agreement with the Mission Valley Sports Officials, Inc. DISCUSSION In anticipation of the City's agreement with Mission Valley Sports Officials, Inc. set to expire on December 31, 2015, staff conducted a RFP process in November 2015. As part of the City's purchasing process, the notification of the RFP process was achieved through press releases in local newspapers, as well as being posted on the City's website. Although Mission Valley Sports Officials, Inc was the only vendor to submit a proposal, City staff feels confident in recommending Mission Valley Sports Officials, Inc. based on their proposed fee schedule, professionalism, quality of work, and past experience. If approved, the term of the proposed Agreement would begin on March 1, 2016 and continue through December 31, 2018; however both parties may agree to extend the Agreement for up to two (2) additional one (1) year terms based on mutual satisfaction and agreement to terms. In addition, compensation is based on a "time-and-materials basis" and cannot exceed $105,000 in 2016; $106,000 in 2017; and $108,000 in 2018. The cost of the Agreement is offset completely by revenues the City receives from softball tournament and the adult softball program league fee(s). Funding is included in the current FY 2015/2016 Operating Budget in Account# 416526. Submitted by: Fiscal eview: Approv by: W°'''' ' ‘4144e°14(17*- //r4 Susan Andrade-Wax Tina Olson Nelson Fialho Community Services Director Director of Finance City Manager Attachments: 1. Agreement for Umpire Collective Services Page 2 of 2