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Councilmember Pentin explained that there were a number of wonderful applicants and that making the <br /> final selection was difficult. During this process it occurred to him that all other represented parties on <br /> the task force had an alternate appointed, with exception of the at-large members. He also felt it would <br /> be beneficial to have an informed alternate assigned to take the place of those members who may term <br /> out, should this task force continue for a number of years. With that in mind, he felt that Mr. Russman <br /> would make a wonderful addition to the task force as an alternate. <br /> Councilmember Narum concurred. <br /> Vice Mayor Brown noted that the Pleasanton Downtown Association had not appointed an alternate. <br /> Mr. Fialho said he was not aware of why they had not done so but that he would reach out to them. <br /> Councilmember Narum reported that her selection, Kelly French, had advised her that she would also <br /> be serving as Chair of the PPIE Run for Education next year which would limit her availability at certain <br /> times. This, coupled with the number of qualified candidates, helped to spawn the idea of an alternate. <br /> Councilmember Olson said Mr. Russman would make an excellent alternate. <br /> Mayor Thome opened and closed the public hearing. <br /> Vice Mayor Brown asked if there is an expectation that alternates would attend all of the meetings. <br /> Councilmember Narum explained that Mr. Russman very clearly indicated his intent to attend and <br /> participate in every meeting, whether as a member of the public or the task force. This is one of the <br /> reasons he was identified as an excellent candidate. <br /> Mr. Fialho confirmed that staff is planning to conduct outreach and encourage all alternates to attend <br /> and will provide them with the full informational packets for each meeting. While it will not be <br /> mandatory, their regular participation will obviously make managing absences much easier. He said he <br /> has already spoken with Mr. Russman, who wishes to actively participate in every meeting but <br /> recognizes that he won't always be able to do so as a voting member. He noted that each meeting will <br /> be open to the public and anticipated a high level of public participation. <br /> Councilmember Olson asked if the meetings would also be open to the City Council. <br /> Ms. Harryman requested time to consider the matter and said she would get back to the Council. <br /> Mr. Fialho explained that the role of the task force is report back to the City Council and that this <br /> process can be complicated, both legally and administratively, by the participation of Council member. <br /> MOTION: It was m/s by Pentin/Olson to ratify the Civic Center/Library Facilities Master Plan Task Force <br /> members as follows: City Council representatives: Mayor Thorne, Vice Mayor Brown; Park and <br /> Recreation Commissioners: Joanie Fields; Alternate: Deborah Wahl; Youth Commissioners: Ardin Lo; <br /> Alternates: Russel Ambrosiewicz and Avni Patel; Library Commissioners: Kelly Cousins; Alternate: <br /> Tracy Dunne; Planning Commissioners: David Nagler; Alternate: Nancy Allen; Economic Vitality <br /> Committee members: Janice Phalen; Alternate: Jay Galvin; Pleasanton Downtown Association Rep: <br /> Mike Hosterman; Community At-Large members: Brad Hirst, Steve Sherman, Kelly French, Alternate: <br /> Bob Russman. Motion passed by the following vote: <br /> AYES: Councilmembers Brown, Narum, Olson, Pentin, Mayor Thorne <br /> NOES: None <br /> ABSENT: None <br /> City Council Minutes Page 17 of 18 June 16,2015 <br />